TABLE OF CONTENTS

Explanation of term

Billing addresses are a central component of master data. They are used to store the correct billing information for orders or services.


Configuration

When you open the menu item Master Data, you can select the item Billing Addresses. A new one can be created using the + Billing Address button. See: Create Billing Address.


System behavior

  • Permission
    To view, edit, and create billing addresses, users need the Master Data | view / edit / create permission in their role.
  • Availability
    Once a billing address is created, it is available in multiposting when booking a multiposting campaign, depending on the behavior defined when creating a multiposting profile.
  • Modification/Renaming
    If the data of the billing address is changed, it only applies to future bookings.
    Existing bookings retain the address as it was at the time of booking.
  • Changing the billing address for an existing campaign
    You have ordered a campaign and want to change the billing address afterward?
    Please contact the email address of the accounting department mentioned in the order confirmation.
  • Deletion
    You can delete billing addresses at any time. In new multiposting campaigns, they will no longer be selectable after deletion. Existing bookings retain the address as it was at the time of booking.
  • Change Log
    Changes to the billing address are recorded in the change log.
  • Configuration Notes
    • Organizational Unit*
      Select the organizational unit for which the billing address applies. You can select the billing address in the organizational unit and all units below it.
    • Invoice Recipient*
      Enter the full name of the invoice recipient, including the legal form (e.g., Muster GmbH, Muster AG).
    • Attention of
      Optional, if the invoice should be addressed to a specific person.
    • Additional Address
      Optional, for additional address information.
    • Street, Number*
      Enter the street and house number of the invoice recipient.
    • Zip Code, City*
      Enter the postal code and city of the invoice recipient.
    • Country*
      Select the country of the entered address.
    • Email for Invoice Receipt*
      Enter a valid email address for receiving invoices. We will send the invoice as soon as the campaign goes online.
    • Cost Unit
      Optional, for assigning costs within the company. If the field is empty, a cost unit can be entered before placing an order. However, already entered cost units cannot be changed or deleted during the ordering process.
    • VAT ID No.*
      Enter your VAT identification number here. It can be found, for example, in the imprint of the company's website.
      Note
      • VAT ID No. of companies within the EU
        The number consists of the EU country code and an 8-12 digit number.
      • VAT ID No. of companies outside the EU
        A national tax ID must be provided to issue a correct invoice.
      • Invoice for companies based in Germany
        The invoice will be issued with the current VAT rate.
      • Invoice for companies in the EU based outside Germany
        The invoice includes 0% VAT under the reverse charge mechanism (not taxable domestically).
      • Invoice for companies from non-EU countries
        The invoice includes 0% VAT and a note on the reverse charge mechanism (not taxable domestically).

How our customers use this

The function for managing billing addresses is used by companies to make billing efficient and error-free. Especially in larger organizations with multiple organizational units, assigning billing addresses facilitates internal cost distribution and compliance with tax requirements.

Some customers use the optional fields like "Cost Center" to directly assign invoices to specific projects or departments.

Further articles on this topic