v2021.24 (12/16/2021)


In the Create Employee Portal Access correspondence template, placeholders for the username and login link are populated with the new employee's values if the employee has already been invited for onboarding.


When transferring tasks, the email to the task recipient and the input form for completing the task now also include the personnel number of the new employee, if available.

v2021.23 (12/2/2021)


In the task list, tasks are highlighted in gray when the mouse is hovered over them. This makes it easier to see which list entry a button belongs to when it is pressed.


When creating anwers in forms, the view jumped back to the Data tab after each entry, and the Answers tab always had to be reactivated for the next entry.


The allowed file formats for uploading to d.vinci Onboarding have been extended in the meantime, but the corresponding help texts have not been adapted.


Certain configurations may have caused the user menu to not be displayed.


Organizational units could not be moved if they had previously deleted sub-organizational units.

v2021.22 (19.11.2021)


You can upload pictures in SVG format too. For example, as a logo or panoramic image in portal settings, as a portal image in portal articles, or as an image in portal tasks.

You can upload documents with new file formats: PPTX and ODP


Previously, when receiving an assignable task via email, the link text displayed was: "Complete task". Some users did not click on the link because they were afraid of completing the task directly. However, it is also possible to leave a comment before completing the task. We changed the link text to: "Open task form".

v2021.21 (11/4/2021)


Incoming messages now have a link to the corresponding onboarding. In this way, you can directly open the onboarding, when receiving the message in your mail inbox.

v2021.12 (7/1/2021)


To improve display performance in systems with many onboardings, the Display By: Phase filter is automatically activated when the overview contains 200 or more onboardings. By bundling by phase, less data is displayed at the same time and the display speed is increased. You can manually toggle the filter if you want to see a different view.


When opening the onboarding overview, it was not possible to activate links behind the the onboarding process diagrams during the loading process. This is now possible so that you can get to the desired content more quickly after opening the overview.

v2021.11 (6/16/2021)


We are currently working on the technical basis for new features.

v2021.10 (5/20/2021)


The application handover list was not displayed correctly if the name of an organizational unit or company was too long.

v2021.9 (5/6/2021)

Automated Tasks for Invitations to the Employee Portal

You can create an automated task to instruct the system to invite new employees to the employee portal. This way you don't have to invite new employees manually which comes especially handy for great numbers of new employees.

v2021.8 (4/22/2021)

User Form Fields in Portal  Articles

You can now use form fields in portal articles. When creating a form field, you can give it a placeholder name. When you do, you can select the form field placeholder name from the placeholder list in portal articles. This allows you to display specific information to specific new employees.

v2021.7 (4/7/2021)


When activating status filters on the dashboard, the onboarding phase diagrams of new employees were not displayed correctly.


In the employee portal, the image of the HR contact person was not displayed correctly.

v2021.6 (3/24/2021)

Split Permissions for Enabling Responsible Users

Up until now only such users could finish onboarding and issue/withdraw invitations, who also were able to edit the new employee in general.
To enable responsible users, these rights now receive their own permissions:

  • Invitations | issue/ withdraw + Portal Access | reset: This permission exists in multiple variants for different responsibilities. It enables line managers (e. g.) to independently issue invitations to the employee portals in order relieve HR from such tasks.
  • Onboardings | finish: This permission exists in multiple variants for different responsibilities. It enables specific users to finish onboardings.


These are additional permissions that are still included in the general permissions to edit new employees. Existing roles will not be affected.
Both permissions are organizational unit independent and applicable to all onboardings accessible to the user due to their view rights.

v2021.5 (3/11/2021)

Automated Updating of SSO Metadata XML File

For SSO use, administrators can specify a URL path from which the system retrieves the required metadata XML file from the identity provider. Previously, when the source file was renewed, administrators also had to renew the file retrieval. From now on, the system automatically and regularly checks the source file behind the URL path. If the system detects a change, it adopts the updated file. This makes SSO maintenance easier.

  • If the automated update fails three times, an error message is displayed exclusively for users with the right to edit SSO settings.
  • As an alternative to URL retrieval, the Metadata XML file can still be uploaded to the system manually. Previously, a warning was issued starting 30 days before the certificate expired. This period has been reduced so that the system now issues a warning starting 20 days before certificate expiry. Also, this warning is displayed only for users with the right to edit SSO settings.

When opening the employee portal preview, the portal was displayed in the user's language and not in the new employee's language. This may have caused content to be shown or hidden, so that the user and the new employee may have seen different portal content.


In a few cases, onboarding handovers that had already been processed were displayed again in the list of handovers.

v2021.4 (2/25/2021)

Provide Documents (for Printing)

You can provide documents (for printing). This allows you to manage documents centrally and store them in tasks using placeholders. Task recipients can call up, download and print the documents.


When resetting an employee portal access, the validity period of the new registration link was not reset as well.

v2021.3 (2/11/2021)


Tasks are now sorted in this manner: Due Date > Date of Entry > Name of Person > Task Title. In this way, tasks are sorted according to their priority. Also, persons with the same name appear together.

v2021.2 (1/28/2021)

Help Menu

The small question mark in the lower right corner now offers a help menu. Depending on the setting and the displayed d.vinci page, you can access various help options here that can help you when working with d.vinci.

Simply press the question mark to expand or collapse the menu.

Start Further Onboardings for the Same Person

For various reasons, it can happen that a person needs several onboardings. For example, because the person needs to be brought up to date after a longer absence (parental leave, sabbatical, illness, etc.). Or, for example, because the same person works in different areas and should undergo separate onboardings for each of these areas.

  • It is now possible to start further onboardings for a person with existing onboarding, both from the application and from a handover.
  • On the New Employee page, the Data tab under Person displays all other onboardings of the person.
  • For each onboarding, an individual invitation to the employee portal must be issued so that the new employee can access it.
  • On the New Employee page, in the Employee Portal tab, the Create Portal Access button has been renamed to Send Invitation. Accordingly, the button Delete Portal Access is now called Delete Invitation.
  • As before, the first time an employee is invited to the employee portal, an email with access data is sent to the new employee. With each subsequent invitation, the corresponding onboarding is added to the existing employee portal. This way, the new employee can access all assigned onboardings with the same portal credentials.
Change Between Onboardings in the Same Employee Portal

In the employee portal, the new applicant can switch back and forth between their various onboardings.

  • The employee portal has a new header that contains the onboarding name. If the new employee clicks on the onboarding name, a list with all their onboardings opens to switch between them.
  • Only onboardings for which an invitation has been issued are displayed. Each invitation must be issued manually by a user per onboarding.
  • When switching between onboardings in the employee portal, the portal switches accordingly between the portal settings of the respective onboarding.

v2021.1 (1/14/2021)


Layout Improvements

Now two weeks have passed since the turn of the year and you have given us a lot of feedback on the new layout. In addition to the many positive feedbacks, we have also received some requests for improvement, which we are addressing in this release.

Your feedback is always welcome and appreciated so that we can continue to grow together and keep on optimizing your d.vinci.

  • In the navigation bar, the colors for active and inactive menu items have been reversed. All menu items are now white and only the active menu item is highlighted. This makes it more intuitive to see which menu item is active.
  • The stroke width has been increased for titles, buttons and icons. This creates more contrast and improves the overall readability.
  • Small flags protruding from the page margin no longer overlay the page scrollbar. This allows you to scroll properly again.
  • In the background image, the color shape was reduced. This makes the new layout look lighter.

We are currently working intensively on new features.