In the Create Employee Portal Access correspondence template, placeholders for the username and login link are populated with the new employee's values if the employee has already been invited for onboarding.
When transferring tasks, the email to the task recipient and the input form for completing the task now also include the personnel number of the new employee, if available.
In the task list, tasks are highlighted in gray when the mouse is hovered over them. This makes it easier to see which list entry a button belongs to when it is pressed.
When creating anwers in forms, the view jumped back to the Data tab after each entry, and the Answers tab always had to be reactivated for the next entry.
The allowed file formats for uploading to d.vinci Onboarding have been extended in the meantime, but the corresponding help texts have not been adapted.
Certain configurations may have caused the user menu to not be displayed.
Organizational units could not be moved if they had previously deleted sub-organizational units.
You can upload pictures in SVG format too. For example, as a logo or panoramic image in portal settings, as a portal image in portal articles, or as an image in portal tasks.
You can upload documents with new file formats: PPTX and ODP
Previously, when receiving an assignable task via email, the link text displayed was: "Complete task". Some users did not click on the link because they were afraid of completing the task directly. However, it is also possible to leave a comment before completing the task. We changed the link text to: "Open task form".
Incoming messages now have a link to the corresponding onboarding. In this way, you can directly open the onboarding, when receiving the message in your mail inbox.
To improve display performance in systems with many onboardings, the Display By: Phase filter is automatically activated when the overview contains 200 or more onboardings. By bundling by phase, less data is displayed at the same time and the display speed is increased. You can manually toggle the filter if you want to see a different view.
When opening the onboarding overview, it was not possible to activate links behind the the onboarding process diagrams during the loading process. This is now possible so that you can get to the desired content more quickly after opening the overview.
We are currently working on the technical basis for new features.
The application handover list was not displayed correctly if the name of an organizational unit or company was too long.
|NEW||Automated Tasks for Invitations to the Employee Portal|
You can create an automated task to instruct the system to invite new employees to the employee portal. This way you don't have to invite new employees manually which comes especially handy for great numbers of new employees.
|NEW||User Form Fields in Portal Articles|
You can now use form fields in portal articles. When creating a form field, you can give it a placeholder name. When you do, you can select the form field placeholder name from the placeholder list in portal articles. This allows you to display specific information to specific new employees.
When activating status filters on the dashboard, the onboarding phase diagrams of new employees were not displayed correctly.
In the employee portal, the image of the HR contact person was not displayed correctly.
|NEW||Split Permissions for Enabling Responsible Users|
Up until now only such users could finish onboarding and issue/withdraw invitations, who also were able to edit the new employee in general.
|NEW||Automated Updating of SSO Metadata XML File|
For SSO use, administrators can specify a URL path from which the system retrieves the required metadata XML file from the identity provider. Previously, when the source file was renewed, administrators also had to renew the file retrieval. From now on, the system automatically and regularly checks the source file behind the URL path. If the system detects a change, it adopts the updated file. This makes SSO maintenance easier.
When opening the employee portal preview, the portal was displayed in the user's language and not in the new employee's language. This may have caused content to be shown or hidden, so that the user and the new employee may have seen different portal content.
In a few cases, onboarding handovers that had already been processed were displayed again in the list of handovers.
|NEW||Provide Documents (for Printing)|
You can provide documents (for printing). This allows you to manage documents centrally and store them in tasks using placeholders. Task recipients can call up, download and print the documents.
When resetting an employee portal access, the validity period of the new registration link was not reset as well.
Tasks are now sorted in this manner: Due Date > Date of Entry > Name of Person > Task Title. In this way, tasks are sorted according to their priority. Also, persons with the same name appear together.
The small question mark in the lower right corner now offers a help menu. Depending on the setting and the displayed d.vinci page, you can access various help options here that can help you when working with d.vinci.
Simply press the question mark to expand or collapse the menu.
|NEW||Start Further Onboardings for the Same Person|
For various reasons, it can happen that a person needs several onboardings. For example, because the person needs to be brought up to date after a longer absence (parental leave, sabbatical, illness, etc.). Or, for example, because the same person works in different areas and should undergo separate onboardings for each of these areas.
|NEW||Change Between Onboardings in the Same Employee Portal|
In the employee portal, the new applicant can switch back and forth between their various onboardings.
Now two weeks have passed since the turn of the year and you have given us a lot of feedback on the new layout. In addition to the many positive feedbacks, we have also received some requests for improvement, which we are addressing in this release.
Your feedback is always welcome and appreciated so that we can continue to grow together and keep on optimizing your d.vinci.
We are currently working intensively on new features.