TABLE OF CONTENTS

Explanation of Term

Data from applications, job openings, and onboardings can be transferred to external systems via the Reporting API and thus be used for greater evaluations.


What is oData
For the interface we use the Open Data Protocol, OData for short. This is an HTTP-based and open source protocol published by Microsoft for data exchange between compatible software systems.
Compatible with d.vinci are external systems that support the current OData version OData v4.0. This includes most major business intelligence tools (BI tools).

Microsoft Excel 2016 and äolder versions are not compatible as they do not support OData v4.0.


Benefit

OData allows you to aggregate data from different sources for analysis purposes - so not only from applicant management, but also, for example, visitor statistics from websites or even manually collected metrics. This data can be displayed on a dashboard.

Configuration

Get started with: Reporting API

Behavior in the system

  • Permission to view 
    The data is restricted according to the permissions of the organizational unit of the API user. This means: With an API user on a specific organizational unit, only the data of this and underlying organizational units is output. You can create different API users for different purposes and thus restrict and control the output of reporting data. 
  • Deletion of organizational units
    If organizational units are deleted, their objects are no longer output in the OData reporting interface. Statistical data that was linked to a deleted organizational unit is no longer available in OData. 

Transmission values

The following values are transmitted via the OData API


Application Management

 Organization Units (OrgUnits)

  • Name
  • ID of the organizational unit
  • d.vinci organizational unit url (deep link into d.vinci system)
  • d.vinci REST API URL

 User (DvinciUsers)

  • Division
  • d.vinci user ID
  • d.vinci user url (deep link into d.vinci system)
  • First name
  • Last name
  • ID of the organizational unit
  • d.vinci REST API URL
  • Salutation

 Job Openins (JobOpenings)

  • Company
  • Contract period
  • Cost unit
  • Date of creation
  • Department
  • Earliest entry date
  • Own form fields (single)
  • ID of the job opening
  • URL of the job opening
  • Main title
  • ID of the organizational unit
  • Reference
  • Responsible user
  • ID of the responsible user
  • d.vinci REST API URL
  • Bonus
  • Start search
  • Start of search: time zone
  • Unsolicited job opening
  • Workflow
  • Permanent posts

 WorkingTimes (JobOpeningWorkingTimes)

  • ID of the job opening
  • ID of the working time of the job opening
  • Working time ID
  • Name

 Categories (JobOpeningCategories)

  • ID of the category
  • Name
  • ID of the category of th job opening
  • ID of the publication

 TargetGroups (JobOpeningTargetGroups)

  • ID of the job opening
  • ID of the target group of the job opening
  • ID of the target audience
  • Name

 Costs (JobCosts)

Per job posting

  • Amount
  • Cost type
  • Date
  • ID of the cost 
  • ID of the job opening
  • Purpose

 Locations (locations)

  • City
  • Country
  • Latitude (Geographic coordinate)
  • ID of the location
  • Name
  • Longitude (Geographic coordinate)
  • Zip Code

 Persons (persons)

  • d.vinci REST API URL
  • City
  • Country
  • Degree
  • Education
  • Global ID
  • ID of the person
  • Salutation
  • Special characters (single)
  • Study
  • Year of birth
  • Zip Code

 Applications (ApplicationPapers)

  • ID of the application
  • URL of the application
  • Application status (Available, Reduced, Deleted)
  • Name of the Application status
  • Date created
    • Date hierarchy
  • Initial job opening name
  • ID of the job opening
  • Last test result
  • ID of the person
  • Rating
  • Last reason for rejection
  • Application type
  • d.vinci REST API URL
  • Screening questions (single)
  • Source
  • Type of application (online etc.) 

 Processes (ApplicationPaperEvents)

  • ID of the Event of the application
  • ID of the application
  • Date
    • date hierarchy
  • Type of event
  • Process time since application was received
  • Process time since the start of the tender

 Status change (ApplicationStatusChanges)

  • ID of the application
  • ID of the status change
  • application status
  • Time
    • date hierarchy
  • Idle time 

 Appointments (Appointments)

  • ID of the application
  • Application status
  • ID of the appointment
  • Date
    • date hierarchy
  • Duration
  • Location
  • Time zone

 Appointment Participants (AppointmentParticipants)

  • ID of the appointment
  • ID of the appointment participants
  • Status in Cronofy
  • ID of the participants

 Locations of the call (JobOpeningLocations)

  • ID of the job opening
  • ID of the location of the job opening
  • ID of the location

 Hiring Request (HiringRequest)

  • ID of the Hiring Request
  • URL of the Hiring Request
  • URL of the REST API
  • Job Title
  • Creation Date
  • Status
  • Approval Status
  • ID of the Job Opening
  • Organizational Unit
  • Name of the Superior
  • ID of the Superior
  • Name of the HR Contact
  • ID of the HR Contact
  • Reason to Hire
  • Number of Openings
  • Company
  • Area
  • Department
  • Cost Unit
  • Contract Period
  • Pay Grade
  • Occupational Group
  • Function Group
  • Wage/Salary Range
  • Budgeted
  • Planned Starting Date
  • Form Fields
  • Remark

 Locations of the Hiring Request (hiringRequestLocations)

  • ID of the Location of the Hiring Request
  • ID of the Hiring Request
  • ID of the Location

 Working Times of the Hiring Request (hiringRequestWorkingTimes)

  • ID of the Working Time of the Hiring Request
  • ID of the Hiring Request
  • ID of the Working Times 
  • Working Times

 Applicant Feedback and Feedback with kununu( applicantFeedback)

  • ID of the applicant feedback
  • Date of the feedback
  • Question
  • Questiontype
  • Answer
  • ID of the job opening
  • Name of the job opening
  • Reference of the job opening
  • Name of the organizational unit Organisationseinheit
  • Published on kununu

 Applicant Tracking (ApplicantTracking)

  • ID of the applicant
  • date
  • viewed application portal page in the application process
  • ID of the job opening
  • ID of the application portal

 Event Module(VamEvent and VamBooking)

  • ID of the organizational unit
  • Title of the event
  • Start date and time
  • End date and time
  • Timezone
  • Status of the event
  • ID of the application


Onboarding

 Dates of onboarding (Onboardings)

  • Company
  • Date created
  • Date of contract
  • Date of Employment
  • End of onboarding
  • Start of onboarding
  • Reason for entry
  • Sprache
  • ID of onboarding
  • ID of the onboardee
  • ID of the organizational unit
  • Position
  • Reason for termination
  • Status
  • ID of the application (if it was previously processed in the applicant tracking system)

 Data of the onboardee (OnbPersons)

  • City
  • Country
  • Global ID
  • ID of the onboardee
  • Salutation
  • Year of birth
  • Zip Code

 Onboarding tasks (Tasks)

  • Date Created
  • Due date
  • Enabled
  • Has Assignments
  • Has portal tasks
  • Resolved
  • Responsibility
  • ID of the task
  • Title


Caution

When in the d. vinci system IP policy is stored, only sources/tools from the IP access range can retrieve data from the reporting interface.

How our customers use this

Customers with larger BI tools or PowerBI from Microsoft use the reporting interface to have the data graphically prepared by these tools and to be able to create evaluations for the stakeholders in the company. Whether works council, controlling, HR business partner or the business management, they all may need corresponding evaluations.

Not included transfer values

The following values are not transmitted at this time. An addition to these values is currently under consideration, but not yet planned and dependent on how many customer requests are received for it.


  • Job title
  • Position number
  • Supervisor
  • Contact person human resources department
  • Reason for hire
  • Functional group
  • Wage/salary range
  • Planned start date
  • Number of positions
  • Area
  • Budget
  • Form fields (single)

 Plan posts (PermanentPosts)

  • Planned setting number
  • Planned date of hire
  • Application
  • Advertisement
  • Month
  • Question
  • Answer
  • Type