TABLE OF CONTENTS

Explanation of term

A person is a data record consisting of sensitive personal data. This record can be synchronized across all linked d.vinci software products.


Configuration

  • Applicant Management
    Basic data of the person can be found in the application under the Data tab in the Properties, Contact Data, and Career sections.
  • Onboarding
    Basic data of the person can be found in the Onboarding module under the Data tab in the Personal Data and Contact Data sections.


System behavior

  • Assignment to Processes

    In each d.vinci software product, a person is assigned to exactly one process, such as an application or an onboarding process.

    • A person can have multiple applications. To avoid duplicates, there is a conflict check.
  • A person can go through multiple onboarding processes in Onboarding.
  • Creating a Person

    A person cannot be created manually. It is automatically generated:

    • When an application is received from the application data
    • When an onboarding process is created
  • Synchronization and Data Transfer
    When transferring persons between software products, such as when starting an onboarding process for a hired person, relevant personal data is transferred:
    • A person contains unique, identifiable data such as name, date of birth, address, and contact details.
    • Only product-relevant data is synchronized. Specific data relevant to only one product remains within that product.
  • Management
    The person is not managed centrally but exists separately in each product.
  • Deletion
    The deletion of a person is not synchronized and must be carried out separately in each product.


How our customers use this

The basic data for applications and onboarding – essentially, the identity behind the process – is the personal data. This is essential for all customers in order to establish contact.

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