Workflows summarize Statuses and Status Transitions as well as Permissions for an Organizational Unit. In addition, a Workflow specifies an initial status.
In d.vinci, Workflows are used to map processes.
A Workflow starts with a defined initial status. In the standard, this is the status "New". The Workflow determines which subsequent statuses are possible.
- In order to be able to check Applications from under 16-year-olds before the Workflow starts for them, there is the special status Initial Status for Applications with Consent of Legal Guardians. If an applicant indicates on the application form that they are under 16, the Application will receive this special status instead of the actual Workflow Initial Status. Only when the Application has been successfully checked is the Application moved from the upstream special status to the Workflow Initial Status.
You can create as many Workflows as you like. Each Workflow can be assigned to any number of Job Openings. However, each Job Opening can have only one Workflow. This allows you to define the recruiting process per Job Opening.
You could also say that it is convenient to work with different Workflows if you need to be able to do different things per role.
Note
If only one Workflow is created, it is automatically assigned to all Job Openings. The Workflow field is hidden in Job Openings until at least one more Workflow - with the property of being selectable in Job Openings - is created.
Note
You can specify per Workflow whether it is selectable in Job Openings. You can subsequently change Workflows to non-selectable, even if they are already assigned to existing Job Openings. In this case, the Workflow remains in the Job Opening, but cannot be reassigned to the same or other Job Openings.
Reasons for using alternative Workflows:
- Workflows that are appropriate for the Target Group and the Job Opening
- Shorter Workflows for Trainees
- Line departments manage their own Workflows