TABLE OF CONTENTS

Explanation of term

Workflows combine statuses, status transitions, and permissions for an organizational unit. Additionally, a workflow defines an initial status.
In d.vinci, workflows are used to map processes.


Configuration

See Create workflow.


System behavior

  • Initial status
    A workflow starts with a defined initial status. By default, this is the "New" status. The workflow determines which follow-up statuses are possible.
  • Under-16 applications
    For applications from individuals under 16 years old, there is a special status called "Initial application status for applications with parental consent." If applicants indicate in the form that they are under 16, the application receives this special status. Only after successful verification is the application moved to the regular workflow's initial status.
  • Workflows and job openings
    An unlimited number of workflows can be created. Each workflow can be assigned to multiple job openings. However, each job opening can only have one workflow. This allows you to define the recruitment process individually for each job opening.
    If only one workflow is created, it will automatically be assigned to all job openings. The Workflow field in job openings will be hidden until at least one additional workflow – with the property "selectable in job openings" – is created.
  • Changing workflows retroactively
    You can specify whether a workflow is selectable in job openings. This property can be changed retroactively, even if the workflow is already assigned to a job opening. In this case, the workflow remains in the job opening but cannot be reassigned.
  • Reasons for alternative workflows
    • Target group- and job-specific workflows
    • Shorter workflows for apprentices
    • Departments manage their own workflows


How our customers use this

Customers use workflows to design the recruitment process individually and efficiently. For example, they can define shorter workflows for apprentices or create specific processes for different target groups.

Further articles on this topic