TABLE OF CONTENTS

• Create application status
• Create Application Status Transition
• Questionnaire for Forwarding
• Create automated status changes
• Create correspondence template

Through a applicant pool or talent pool you can find applications based on keywords independent of the advertisement. Applications can be provided with key words . In this way, suitable applicants can be viewed at any time in the pool candidates area. In addition,  pins can be set as favourites so that you can access the pool with the keyword more quickly.

Proceed as follows: 

Create application status

Create application status

1) Pool candidate requested

With this status you can ask applicants if they would like to be included in the pool.

Display Name: Pool candidate requested

Required Permissions: e.g. application status of the role "Human Resources (default)"

Icon: Blue person with question mark

Choose reason for rejection: Yes

Add keywords: Yes

Forward questionnaire: Yes

Correspondence mandatory: Yes

2) Pool candidate

This is the status for applicants who have agreed to be included in the pool of candidates.

The keywords will become a pool card once the applicant is on pool status.

Display name: Pool candidate

Required Permssions: For example application status of the role "Human Resources (standard)"
If the line management should also see the talents in the pool, then it makes sense to add this permission there as well: "Application status of the role "Line Management (standard)"

If you have several organisational units and only certain people should see all pool candidates, a separate role must be created "View pool candidates globally."

Icon: Blue figure

Delete after: x days (Please discuss this with your privacy officer)

Pool status: Yes

Final status: Yes

Consent to extended use required: Yes

Add keywords : Yes

Create Application Status Transition

Create status transition

In order to transfer statuses from one to another, statuses must be created

Initial status: Pool candidate requested
Target status: Pool candidate, Rejected

Initial status: Pool candidate requested
Target status: For example: New, New for specialist department, First interview, Follow-up interview, Self-cancellation, Rejected

Questionnaire for Forwarding

Create questionnaire

An application status can be used to send a questionnaire, which the person contacted can use to agree to be included in the pool.

Tab Data: 
Display name: pool candidate requested

Organisational unit: global

Type: Questionnaire (for Forwarding)

Tab Form:
Section Application Form:
Consent for extended use: mandatory field: consent required

Section Consent to Extended Use:
Consent for inclusion in talent pool
Content (example): I agree that my above-mentioned application data may be stored for a period of up to one year after completion of the application procedure. This storage is for the purpose of contacting me in case a suitable position is available.

Create automated status changes

Create automated status change 

To ensure that you don't forget anything and that the process runs smoothly, automatic status changes are a good idea. 

1) Pool admission confirmed

Once the applicants agree, the status changes to "pool candidate:in".

Name: Pool admission confirmed

Initial status: Pool candidate requested

Target status: Pool candidate

Trigger: Questionnaire was filled out

2) Pool admission requested - No response

If the person does not respond positively, the status changes to canceled and the routine for the status begins.

Name: Pool admission requested: No response
Initial status: Pool candidate requested

Target status: Rejected

Trigger: Last status change
Time Delay: for example 14 calendar days

Create correspondence template

Create a correspondence template

The correspondence is, at best, a mixture of rejection and pool acceptance. 

Name: Pool candidate request

Organisational Unit: Global

Available at: Status Change
Application status: Pool candidate requested

Questionnaire: Pool candidate requested

Subject:

Your application for the position {APPLICATION_PAPER:APPLY_TO}

Content (example):
we thank you for your application and your interest in working for our company.

Unfortunately, your application cannot be included in the shortlist. We are very sorry not to be able to give you positive news and would like to include you in our talent pool.

We need your consent to do this: {QUESTIONNAIRE:URL}

If you do not agree to be included in the talent pool, please ignore this request.

or

Subject:
Rejection for the position {APPLICATION_PAPER:APPLY_TO} - Invitation to join our talent pool
Content: 

We would like to thank you for your application and your interest in working for our company.

Unfortunately, we are unable to shortlist your application. We regret not being able to give you positive news. However, we would like to include you in our talent pool.

To ensure that you agree to be included in our talent pool, we need your consent. Please click on the following link to give us your Rück message: {QUESTIONNAIRE:URL}

If you do not agree to be included in our pool, you can simply ignore this request.

We thank you for your understanding and interest in our company. Should suitable opportunities arise in the future, we will contact you if you have agreed to this.

Thank you for your understanding and interest in our company.