You can create an unlimited number of mailboxes in your d.vinci system. You can forward applications to these mailboxes, e.g. from Outlook or an alternative e-mail program, or via the Scan2Mail function of your scanner.
Applications can be entered directly from the mailbox. The attachments are automatically added to the applicant file.


If you are also using the Candidate Experience Module, CV parsing is also used here to let you easily prefill the application form.

You can create different mailboxes for different purposes and restrict their access by user groups.

Required Rights

  • Create Mailboxes

Proceed as follows:

  1. Open the menu item Messages. The page Messages is displayed.
  2. Press the button Mailboxes. The page with the same name is displayed.
  3. Press the button + Create Mailbox. The page Create Mailbox is displayed.
  4. Fill in the entry form.
    Elements of the entry form:
    Mandatory fields marked with *, optional fields without marking
    • Name*


      Allowed characters are "a-z", "A-Z", "0-9", "_", ".

    • Organisationseinheit*
    • User groups


      For users whose user group is stored with this mailbox, the number of available messages is permanently displayed in the user interface.

  5. Press the Create button to save the entry. The Mailbox page is displayed.