TABLE OF CONTENTS

Explanation of term

A release process can be started for a job publication. This helps ensure that at least a four-eyes principle is followed when publishing job openings.


Configuration

The process cannot be configured.
After creating a job publication, the button    Release Process can be pressed.
See: Start release process


System behavior

  • Permissions
    As recipients, all users can be selected who have at least the right View job openings and publications according to user group in a role. It is possible that a user can only review the publication but cannot make changes. Viewing permissions for the job opening and publication are also required.
  • Select recipients
    When starting the release process, you can specify which recipients should approve the publication. Multiple recipients are possible, but the first response ends the release process.
  • Comment
    A comment can be added when starting the release process.
  • Absence
    If the last selected user is absent (e.g., on vacation), the button remains available, allowing you to send the release request to another recipient.
  • Tasks
    No task is created for the recipient of the release request.
  • Email notification
    Those who receive a release request will receive an automatically generated email.
    Using the link in the email, the user can directly access the publication, approve it, or reject it. A comment is mandatory to avoid accidental clicks and ensure the decision is traceable.
    The email follows this format:
    • Dear Ms. Müller,
    • The release for the publication "Position xyz" of the job opening "Main title xyz" is required.
    • Comment: please review
    • Triggered by: Ms. Meier
  • Release options
    • Approve publication
    • Do not approve publication
  • Filtering
    In the job opening overview and the application search, you can filter by the value Ongoing release process. This allows you to see at a glance which publications still need to be reviewed.
  • Changes
    Comments or decisions cannot be changed. If necessary, the release process must be restarted. However, the old entry remains.
  • Deletion
    Entries for the release process cannot be deleted.
  • History
    Whether a release process was started can be traced in the tab History tab of the Job Opening.


How our customers use this

Many customers publish directly via the publication channels without a release process. Usually, the review is done using the button Job Advertisements and then the button Preview, which shows how the job posting will appear to external users.

Further articles on this topic