TABLE OF CONTENTS

Explanation of Terms

The calendar integration is a feature that connects external calendars with d.vinci. This means you can link third-party calendars to your d.vinci system to send scheduled appointments from d.vinci to your calendars or retrieve your availability from your calendars to offer appointments in d.vinci.

Configuration

Depending on which version you are using, you can find the configuration instructions here:

Benefits

The calendar integration offers several benefits, for d.vinci users and, in the Plus version, also for applicants:

  • Stay on top of personal availability
    You can view your personal company calendar directly from d.vinci to check your availability when scheduling appointments. You can receive appointments from d.vinci in your calendars or forward them to your colleagues.
  • Easy scheduling with colleagues
    You can access other users' calendars to check their availability. The same applies the other way around. This makes scheduling meetings with colleagues much easier and eliminates the need for back-and-forth emails to find a time that works for everyone, especially when more than two participants are involved.
  • Self-scheduling for applicants
    The Plus version allows your applicants to independently select appointments. Provide applicants with a list of available slots when all participants are free. The system automatically generates the list based on the availability of all participants, including selected rooms. This ensures that everyone is available and that a room is booked. It also spares applicants the awkwardness of declining proposed appointments.

Integration

For calendar integration, d.vinci partners with Cronofy, a UK-based tech company specializing in calendar integration for software systems. Cronofy offers the Unified Calendar API, an interface for connecting software systems with the five major calendar services:

  • Google Calendar
  • Apple Calendar
  • Microsoft Office 365
  • Microsoft Outlook
  • Microsoft Exchange

The advantage of this interface is that we only need to maintain one connection to communicate with all of the above services. This keeps the system efficient and less prone to errors.

Versions/Features

We offer the calendar integration in two versions:

Basic

The Basic version is free and is activated by default in every system.

  • Users can individually connect their calendars
  • Users are notified if the connection breaks
  • When scheduling or rescheduling appointments, the participants' availability is checked for connected calendars
  • Appointment invitations are sent via the calendar of the organizer
  • The participation status of attendees can be seen


Plus

The Plus version is a paid upgrade.

  • Includes all the functions of the Basic version
  • Organization-wide, centrally controlled connection and monitoring of calendar connections
  • Users can set availability windows to define when an appointment can be booked
  • Applicants can independently book appointments by selecting from available time slots
  • Rooms can be added in d.vinci and selected during appointment scheduling
  • d.vinci supports you in setting up calendar integration for your organization


Our Video on Calendar Integration Plus

Data Protection and Information Security

This is covered in a separate article. Read more here: Calendar Integration: Data Protection and Information Security