TABLE OF CONTENTS

Explanation of term

A reminder is used to notify you about something at a specific time in the future.


Configuration

Reminders can be created in a candidate's application or in a job opening. In the application, you will find the button Reminder, or you may need to first press the gear icon to see the option Reminder.

Here, you can enter the date and a description of what you want to be reminded about.

In a related article, you can also learn how to find and complete reminders.


System behavior

  • Distinction
    Since reminders only serve as a notification for you, they should not be confused with recurring tasks linked to a status.
  • Visibility
    Reminders can be seen by all users who have access to the application or job opening for which the reminder was created.
  • Permissions
    In the application, creating and completing a reminder is only possible with the permission "Reminders (of applications) | create/complete."
  • Message inbox
    Reminders are not personal, and everyone with access to the application or job opening sees the notification in the message inbox. They can also complete it there.
  • View details
    The created reminder can be viewed at any time in the details of an application under the Tasks tab. Here, the reminder can also be marked as completed before its due date.
  • Due date
    Depending on the due date, the reminder can also be seen and processed in the tasks.
  • History
    The creation and completion of reminders can be viewed in the history of the application. It shows when, with what description, and by which user the reminder was created. When completed, the original description, a comment, and the name of the user who completed the reminder are documented.
  • Deletion
    With the deletion of an application or job opening, the associated reminders are also deleted.
    Reminders cannot be deleted. They can only be marked as completed.


How our customers use this

Many customers use reminders to notify themselves (or other users with appropriate access) about something related to an application or job opening at a specific time in the future. For example, if an application is set to the status "Documents requested," a reminder can be created to check in two weeks whether the applicants have submitted the documents.

Further articles on this topic