TABLE OF CONTENTS

Explanation of terms

Form fields are additional, individual information fields that you can use in your d.vinci. They can supplement your internal forms or they can be displayed to job boards or applicants.


Configuration

A new form field can be created on the Form fields  page via +Form Field.

See: Create form fields

 

Behaviour in the system

  • Purpose
    In addition to the predefined and configurable form fields provided by the system, you have the option of creating your own form fields. So you can always maintain the information you need to structure your recruiting process appropriately.
  • Permissions
    For the creation of a new form field, users require the authorisation Field schemas | configure in their role. This enables users with this authorisation to create, edit and delete all form fields, regardless of the organisational unit in which the users or form fields are created. This is necessary for technical reasons and cannot be changed by us.
  • Instructions/Help for creating or editing form fields
    • Element
      Form fields can be used in these places in the system: 
    • Field
      Here you define the name for the form field. It should be as directly recognisable as possible which content should be entered there. However, you can also add a help text to the field. See these instructions below. This name is visible to you internally and can also be displayed to service providers/external systems if necessary.
    • Organizational unit
      The organizational unit determines for which organizational units a form field is available. You can only select it in elements on the same organizational unit or below it.
    • Types
      You can choose from four text options with specific character limits. This specifies the maximum number of characters the field to be filled in may contain. If a field with a character limit is filled with fewer or more than the permitted number of characters, the field turns red. This allows the person filling in the field to recognise more quickly that the field has not been filled in correctly.
      Other types (see list) are also available.
      Form field types: 
      • Text (max. 255 characters)
      • Text (4-120 characters)
      • Text (max. 4000 characters)
      • Text (max. 1200 characters)
      • 5 Star Rating
      • Yes/No
      • Yes/No/No Answer
      • Value list (single choice)
      • Value list (multiple choice)
    • For use in correspondences and job offers
      If you select the option Yes when creating or editing the element, you can add the field via placeholder in correspondence and job advert templates. This allows you to make the information from your form fields visible to applicants. Choose a placeholder name with which you can recognise which content the placeholder provides.
    • Mandatory
      If you define a field as a mandatory, it must be filled in by your colleagues.
    • Display in reports
      When creating or editing a form field, you can decide whether the form field should appear in Reports  or not.
    • Transfer via API
      This option is selectable when Job Opening or Hiring Request and Job Opening is selected as element. If you chose Yes the content of the field will appear via the interface of the application portal. That is how for example external systems such as job boards can access the content.

    • Preset
      If the Type is Text you can select the option Yes as Preset. You can enter a text will be displayed in the field. This can be deleted and overwritten by the user. It can be used as a help for filling out the form.

    • Display Help Text
      You can display a help text in the form field for better understanding. For example: "This field cannot contain less than xyz or more than xyz characters." or "Write the salary expectation in the format 50,000 euros."

  • Rename
    You can rename form fields at any time. The renaming takes place immediately in all elements where the form field is shown.
  • Deletion
    If the form field was used before deletion, it remains in place, including the content. Only when the field is cleared and then saved does it disappear from the view and cannot be filled again.


How our customers use this

Form fields have a wide range of uses. In many cases, you will find additional information on grouping, the wage and salary framework, cost centres and for job boards such as StepStone, if they require additional fields.

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