d.vinci presents itself with a new layout. Find all information on the d.vinci Layout 2021 in the Service Desk.

Alongside the new layout d.vinci also offers an overhauled personalizable menu 2021. All informations can be found in the Service Desk.

Logo images can now be uploaded in SVG format. Unlike pixel-based image formats (e.g. JPEG), SVG is a vector-based format that can be enlarged or reduced as desired without losing quality.

Microsoft PowerPoint files can be uploaded to correspondence templates and as additional attachments when changing status. This way, for example, you can send applicants presentations to prepare for appointments.

From now on, any user can comment on any application for which they have the necessary viewing rights.

In the correspondence template, the displayed format template is now linked and can be opened directly from there. This saves you up to three steps.

Users with temporary view permission on recommended applications could perform status changes for them without having the necessary user group permissions.

When adding a user to a user group, the user group is also added in the user. However, removing a user from the user group did not remove the user group from the user, which prevented the user from actually being removed from the group.

This release is done internally in preparation for the new features of v2020.26

d.vinci is geting a completely new look in December and will present itself more modern and chic than ever before!
We are currently working intensively on the visual redesign.

• More details are provided until 12/03/2020.
• Go-Live is on 12/17/2020

The permission Job Publication Channels | view/ edit/ create/ delete now also works without the right to view organizational units.

Login failed if the username was preceeded by a space (e. g. because the username was copy-pasted).

d.vinci is geting a completely new look in December and will present itself more modern and chic than ever before!
We are currently working intensively on the visual redesign.

• More details are provided until 12/03/2020.
• Go-Live is on 12/17/2020

d.vinci can now process complex metadata XML files for single-sign-on. If a metadata XML file contains information about more than one Identity Provider, you are prompted to select the desired Identity Provider when uploading the file to the single sign-on configuration. This allows you to configure single sign-on even with complex files.

In the change log, the "to" filter did not take the selected date into account. This meant that no result was output when a concrete day ("Date X" to "Date X") was selected.

When rescheduling an MS Team meeting appointment, an error message was displayed with no effect.

During a status change with appointment survey, no appointment suggestions were displayed if the status change functionality Confirm Appointment (with Optional MS Teams Meeting Invitation) was activated for the target status.

As long as the Candidate Experience Module is active, applicants can have their entered application data merged into a PDF CV. In some cases these had visual flaws.

Applicant names are not displayed in events if the logged-in user does not have the necessary rights to view the application. Instead of the applicant name, "Participant" is displayed.

Emails sent by the system displayed "Default User" as the email sender. This was fixed so that now the responsible user's name is displayed as the email sender.

In the Safari browser (Apple products) the menu item Administration was temporarily not displayed correctly.

The menu items or their contents were temporarily displayed in different languages.

You can use Microsoft Teams to conduct online meetings with applicants. Find out more under Getting Started with MS Teams Meetings.

The back button in the d.vinci header bar now also considers cross-product areas. So you can switch from areas of d.vinci Applicant Tracking back to areas of d.vinci Onboarding and vice versa.

After you have marked a message as done, the confirmation message will mention the affected application. You can press it to go directly to the application. This shortens your way back to the application.

The application confirmation email that was supposed to contain a link to a feedback questionnaire did not contain a valid link.

All users were informed about all expiring job advertisements. However, users should only be informed about expiring job ads of their own user groups.

If a user (e.g. line manager) is granted view permission for an application in the course of a recommendation, this view permission should be retained if the user expresses interest in the recommendation and subsequently provides positive feedback. However, the user's viewing permission were withdrawn after positive feedback was given.

The User button on the User Groups page was not displayed correctly in some cases.

The integrated applicant communication has replaced the use of a custom SMTP server in almost all systems. For this reason, the custom SMTP server feature is removed for all systems without an already configured SMTP server. From v2020.20 on it will not be possible to configure an own SMTP server anymore.
Systems with already configured SMTP server are not affected.

Internet Explorer 10 (IE10) has been discontinued by the manufacturer Microsoft for some time now. At the beginning of 2020, Microsoft also discontinued support through security updates. Due to technical innovations and increasing security risks, the use of d.vinci on IE10 will become completely impossible from 12/31/2020. Please use the time to introduce a more up-to-date browser.
Note that Microsoft browsers have a compatibility mode. In compatibility mode, the browser simulates another product. If IE11 simulates IE10 in compatibility mode, it is affected by the above mentioned limitation. For information on how to deactivate the compatibility mode and further information, please refer to supported browsers / compatibility.

When you press the Administration menu item the administration is displayed without leaving the page you are currently working on. Press anywhere outside of the administration display, or press X  within it, or press Esc (Escape) on your keyboard to close the administration display. In this way you can have a quick look into the administration without leaving the current page.

The Administration page now has a search bar. Enter a search term to reduce the administration elements to the search term. For example, enter "Interview" to reduce everything despite Basic Settings because that's where the Online Interview tab is. This allows you to find the administration elements you need more quickly.

When changing the application status, a comment can be written and any number of comment recipients can be selected. The email notification sent to all comment recipients should contain a list of all recipients. This has not been the case so far.

It is now possible to use the improved Sepstone Quick Apply (previously called ATSi). (The function must first be enabled by Stepstone).
The new Quick Apply now considers fields as well as screening questions of the application form. In addition, data privacy policies for regular and extended use are transmitted. Thus, Quick Apply via Stepstone can now be configured in more detail.

If the application receipt confirmation contained a link to a feedback questionnaire, an error message was displayed when the application was submitted. Although the application was saved, no confirmation of receipt was sent. This could also lead to irritation on the part of the applicant, as it gave the impression that his or her application had not been sent.

Users with only the permission Applications With Special Character "DIS: Severely Disabled Applicant" | view according to user groups and Applications With Special Character "IA: Internal Applicant" | view according to user groups could not be selected as recipients of comments.

Users with the right to postpone or cancel appointments could not select correspondence templates.

You can select two applications and compare their attachments.

When editing the application, if you change any fields related to privacy policy, those changes will be recorded in the application history. This applies both to manual changes from within d.vinci and external changes through application programming interfaces. This ensures that privacy policy related content is not altered unnoticed.

In Chromium based browsers such as Google Chrome or Microsoft Edge the HTML editor, when switched to Source mode, only offered minimal space for editing the content.

Users without the necessary right to view activities and histories were able to view user feedback on applications in the application list, task list, and search.

Recommendation recipients can now create comments for applications that were recommended to them. This allows them to ask for more information before answering the recommendation.

When specifying an API URL for access to an external system you can add a placeholder anywhere in that URL. When opening the URL the placeholder is then filled with an access key (JSON WEB Token). In this way you can determine where to put the JWT to meet the external system's demands.

Under certain circumstances recommendation recipients were able to see the button to start the onboarding, despite lacking the necessary rights. (However, they could not use that button.)

When deleting a user, the button Transfer Responsibilities as Responsible User was not displayed as a button.

A few English translations were fixed.

The multiposting tool now allows you to create job groups. Job groups make it more easy to analyze your job ads. Especially the booking process is made more easy because job ads of the same job group have the same categories.

To set up job groups, proceed as follows:

1. In the multiposting tool, in the company settings, open the menu item Job Groups. Create any number of job groups.
2. When creating a new job ad, select a previously created job group.
3. After the job ad has been created, you can add categories to the job group. To do so, select any number of categories and then update the job group. This will assign the selected categories to the job group. After this, whenever you select the chosen job group for a job ad, all assigned categories are also automatically assigned to the job ad.
4. If you want to add additional categories to a job ad beyond the selected job group but do not want those categories to be saved in the job group, simply leave out updating the job group. The job ad will receive all categories of the job group as well as all additional categories, but this will not be saved for further job ads.

The options to reschedule or cancel appointments have been assigned to a permission of their own. The new permission is called Appointments | reschedule/ cancel. All existing users with the right to view, edit and create applications will receive the new permission. This allows you to define the options for your user roles even more clearly.

When creating or editing format or correspondence templates, they will be checked vor valid HTML contents upon saving. In this way invalid templates are found before they are actually used.

In the input forms for creating or editing job publication channels the Notification for Expiring Job Advertisement Placement field was improved. The subordinate field that appears when selecting the option Yes is now labeled Number of Calendar Days Before Expiration. This makes it more clear that the field counts calendar days and not week days.

Under Administration > Application Portals the page Job Publication Channels now displays for each list entry if notifications are enabled for the job publication channel.

Correspondence templates without attachments could not be deleted because the dialog for confirming deletion did not show any content.

When rescheduling or canceling scheduled emails the new date or cancelation was ignored and the correspondence was sent immediately.

If a report had a very long number of sources, they could not be fully displayed in the report diagram when hovering over it with the mouse.

Free text fields of the type Text Area have a maximum number of permitted characters. However, the system did not display an error message when the field contained too many characters and simply cut off the excess text.

The Properties card of the Permission page was not displayed properly.

Moving between pages on the Workflows page was not possible. For this reason the system could not display more then ten workflows even if more existed.

On the Hiring Requests page the Text Contains filter can be used to search for hiring requests with certain contents in their free-text fields. However, this filter did not regard free-text fields that are displayed when selecting a Reason to Hire.

You can find a complete list to all placeholders under Placeholders "Title", "Gender Title" and "Salutation".

For new and ongoing applications, values that are relevant for selected reports, such as the reason for rejection, may be missing. These values are displayed in reports as Empty. Large amounts of empty values can distort the appearance of the report diagram. In all reports of type Application Ratio, the value Empty is therefore deactivated by default from. This makes it easier to see the distribution of non-empty values in the corresponding reports.

Until now, the attachments of a correspondence template could be deleted even if the template was used in pending scheduled emails. From now on, correspondence template attachments can only be deleted after all dependencies have been removed - in this example after all scheduled emails have been sent or canceled. This ensures that deleting attachments has no effect on outgoing messages.

The standard user role Administrator could view correspondence templates alongside its permission to view format templates, but it couldn't view attachments of those correspondence templates.

In format templates of the Document type the Applicant - Salutation (Complete) placeholder didn't work properly due to misformatting.

For questionnaires without the possibility of an intro page the property Intro Page: No was displayed. This could lead to confusion about whether an intro page could be enabled for such questionnaires. The property was removed.

Up until now and depending on their individual settings users could be informed about new applications and overdue tasks (d.vinci Onboarding) in a daily email. From now on, users can additionally be informed about expiring job publications and expiring external job publications (of multipostings) that are active. The new options can be set up individually for each user under User > Daily Email For and for each job publication channel under Job Publication Channel > Notification for Expiring Job Advertisement Placement. In this way users stay informed about ongoing developments and can react more quickly.

When sending job advertisements via email, contained format template placeholders were not filled.

In the permission list the activated filter System Persmission: No was inadvertently deactivated when a permission was deleted.

The Conflict Resolved page contained a minor layout weakness when displaying the Skype or Profile name.

This feature is available to systems with activated Candidate Experience Module.

Previously, it was possible to ask feedback questions to the candidates following a questionnaire for forwarding. These related to the initial application process and helped to improve the application form. However, to be able to evaluate the entire subsequent application process, there is now a new questionnaire of the type Feedback Questionnaire. You can attach the feedback questionnaire to the correspondence template of a final status, for example. Regardless of whether the candidate was hired or rejected, you can invite him or her to evaluate the application process. You can evaluate the results in the reports. The feedback given is not saved in the application and no history entries are created. From the perspective of d.vinci users, the feedback therefore remains anonymous. The data obtained can contribute significantly to evaluating and improving your application process.

The application form is a questionnaire type. For all questionnaires to be more easy to find, the Application Forms section (Administration > d.vinci Applicant Tracking/ Application Portals) was renamed to Questionnaires.

Correspondence Templates can contain attachments. When sending correspondences attachments can be selected or delesected. In some cases deselected attachments where sent out nontheless.

In some cases, when selecting the Main Title filter in the Job Openings page, job openings could not be activated or deactivated.

In some cases adding or removing users from user groups did not affect the contents displayed to these users where it should.

Previously it was possible to press on the organizational unit of a job opening to open that organizational unit. In some cases the link lead to a wrong target. Instead of fixing it, we have removed the link entirely because it was very rarely used.

When commenting on an application, comment recipients receive a notification email for that comment. To users with the right to view application histories and activities, the email now also displays the list of all comment recipients. In this way comment recipients can view who else has received the comment.

You can reschedule an appointment or cancel an appointment. In this way you don't have to first delete an appointment and create a new one, to reschedule.

When sending messages, you can select or deselect attachments of the correspondence template via checkboxes to only send selected attachments. When specifying a date for scheduled email dispatch, the system could not remember the checkbox selection. This caused the system to send along all attachments for scheduled emails. If the attachments exceeded the maximum file size, email dispatch was aborted alltogether.

The Italian input form for creating appointments contained a faulty time format. When specifying a time, the system incorrectly used h:mm instead of h.mm as the time format. This caused an error when saving.

Previously, when sharing a job advertisement via social media, the (first) panorama image of the job publication was used. Instead, you can now create media of the new type Social Media Image and select it in job publications. This allows you to use an optimal social media image when sharing the job ad.

When sending messages in the course of a status change, the system informs you if the created email is too large (has too many or too large attachments). This allows you to correct the message before it is sent.

In the last release mass application handovers to Onboarding were introduced. Additionally you can now hand over individual applications to the Onboarding. As an authorized user, you can find the button Hand Over to Onboarding in the action button group of the application. This enables you to view individual applications and hand them over directly.

The existing Process Times Excel raw data report has been extended by the columns Time to Hire and Time to Interview.

The Processed Time since Aplication Entry Date report was unified so that the seperate graphs for processing time and feedback time are now displayed in the same graph. Additionally you can now add further measurements: Time to Hire and Time to Interview. The changes will not affect your existing reports. This allows you to display more measurements more clearly in the same graph to keep track of your process times.

When sending emails while changing the application status, you could previously specify a date for a delayed email dispatch. You can now also specify a time. The time is rounded up to half or full hours in order to send the email with the next possible sending routine. This allows you to have emails sent at the desired times.

You can hand over any number of applications to the d.vinci Onboarding. Onboarding-users can adopt the handed over applications into onboarding files for new employees.

In the multi-posting tool, job locations are automatically added.

When entering email addresses in input forms (e.g. when entering applications or editing contact data), the domain of the email address entered is checked. (The domain is the part after the @). This allows you to detect incorrect email addresses more quickly.

If you select several messages for deletion in the message inbox, you can deselect individual messages on the following confirmation page after pressing the Delete button. This way you do not have to cancel the process if you want to keep a selected message after all.

In the Excel raw data report for Number of Status Transitions, there is a new column Idle Time in Days with an average value for each application status.

In some cases, content was omitted when printing from the Firefox browser.

When creating a form field for an Applicant Feedback with the type 5 Star Rating, the button Create Answer was displayed even though no answers can be created for this type of form field.

When editing or creating users, you can now specify a signing authority. The input form now contains the new fields Signing Authority and Position with corresponding new placeholders for correspondence templates. In this way you specify authorities for individual users.

With the new Application Idle Times report you can evaluate the idle time in days for individual application statuses. This enables you to better understand where you can make improvements in your recruiting process.

In addition to the organizer and the applicant, up to two other people can participate in LIVE interviews. To avoid misunderstandings, the Participant field has been renamed Guests and an error message informs you when the maximum number of persons has been reached. This makes it easier for you to see how many people can participate.

In the input form for editing application forms, the option Mandatory: Consent Required has been introduced in the field Consent to Privacy Policy  and Consent to Extended Use. In this option, applicants have to answer with Yes in order to be able to submit the application. (The alternative option Mandatory will also allow No as an answer.) In this way you can better specify under which conditions you will accept the application.

With messages it could happen that long, non-breaking lines extended beyond the display card.

When sending messages (for example, when changing the application status or sending info), the content of the corresponding format template is displayed in a grayed-out area above and/or below the correspondence template text. This means that when you send the message, you see not only the editable correspondence template text, but the entire message including the non-editable format template content.

You can now maintain special characteristics in the master data. With few exceptions, you can change or delete existing special characteristics and/or create your own special characteristics. In this way, you can determine yourself which special groups of persons you want to highlight.

Via a context-sensitive help you can call up a corresponding instruction or knowledge article in the new Service Desk for the page that is currently open in d.vinci. For this purpose, a blue question mark icon is displayed in the lower right corner of the screen on all pages that have a knowledge article available. Press this icon to call up the corresponding knowledge article.

You can specify that iCals are sent as private in the email configuration (Administration > Basic Settings). When opened, an iCal is saved as a private appointment in the calendar. This prevents other people from seeing the appointment even if the calendar is shared with them.

You can select fixed questionnaires for correspondence templates.
Use this function for the following examples:

• Automated applicant pool maintenance: You can configure an automated status change with correspondence dispatch that is to take place at regular intervals. Assign a fixed questionnaire to the correspondence template, which pool candidates can use to update their agreement to being registered in the applicant pool.
• Short application: Create a minimalist application form. Assign a fixed questionnaire to the application receipt confirmation e-mail, which applicants can use to submit more data later.
• Avoid mistakes: If you assign a fixed questionnaire in the correspondence template for a particular status change and deactivate the status change function Send Questionnaire, you no longer need to select the questionnaire manually when performing the application status change. This prevents you from selecting the wrong questionnaire by mistake.
  If you leave the status change function activated, the selection field Questionnaire is preset with the fixed questionnaire.