Version: v2024.24

TABLE OF CONTENTS

• General Features
• Onboardees/Onboardings
• Tasks
• Employee Portal
• Reporting
• Administration & Configuration
• Help Menu

General Features

• Authorization via role based access control
• Security concept
  • ISO 27001 certified (d.vinci as company as well as data center)
  • Firewall
  • Access control
  • Timestamp on last login
  • Own database per customer
  • Encrypted data transfer
  • Automatic backups
• Single sign-on (SAML 2.0) with automatic updating of metadata XML
• Two-factor authentication
• Users Authorized to Issue Instructions
• Password change
• Adjusting minimum password length
• Mapping complex corporate structures: distribution of organizational units across organizational levels
• Software interface adapts to all screen sizes (responsive web design)
• Language
  • German
  • Englisch
  • Brazilian-Portuguese ^chargeable
  • Bulgarian ^chargeable
  • Croation ^chargeable
  • Czech ^chargeable
  • Danish ^chargeable
  • Dutch ^chargeable
  • Estonian ^chargeable
  • French ^chargeable
  • Hungarian ^chargeable
  • Italian ^chargeable
  • Norwegian (Bokmal) ^chargeable
  • Polish ^chargeable
  • Portuguese (Brazilian) ^chargeable
  • Romanian ^chargeable
  • Russian ^chargeable
  • Serbian ^chargeable
  • Slovak ^chargeable
  • Slovenian ^chargeable
  • Spanish ^chargeable
  • Swedish ^chargeable
• News on login page

Onboardees/Onboardings

• Onboarding dashboard with filters
• Starting an onboarding directly from an application (when using the d.vinci Applicant Tracking)
• Automated personal and contact data matching between application and onboarding (when using d.vinci Applicant Tracking)
• Hand over applications to onboarding for the creation of onboardees/onboardings (when using d.vinci Applicant Tracking)
• Maintain reasons for entry
• Display personal numbers in onboarding
• Responsibility via Supervisor, Line Manager, and Buddy
• Create own responsibilites
• Inform responsibilities of new onboardings
• Export onboardings as Excel spreadsheet
• Onboarding process chart by phase and task status
• PDF conversion of attachments
• Email correspondence with attachments
• Integrated communication with onboardees (message mailbox)
• Comment on onboardings
• Pause an onboarding
• Make documents available for printing

Tasks

• Task overview with filter options
• Mass finishing of tasks
• Mass deleting of tasks
• Create tasks for onboardees and users
• HTML editor for text input
• Insert information using placeholders
• Combine and apply tasks in task packages
• Define tasks packages per Reason for Entry
• Copy task templates
• Task responsibility and dynamic, schedule-dependent task due dates
• Regular reminders about urgent tasks via email
• Automate finishing of tasks
• Transfer tasks by email (manually/automatically) to persons outside the system (e. g. Line Management, Service provider, etc.)
• Document management with files that can be stored as placeholders in task descriptions to support completion
• Send correspondence upon task finishing
• Send correspondence automatically on a time-controlled basis
• Automatically inform responsible persons when certain tasks are completed

Employee Portal

• Password-protected access to Employee Portal with password change feature for multiple onboardings: onboardees going through onboarding processes for multiple positions can switch between their different onboardings in the same Employee Portal
• Employee portal as an app for all devices
• Branding: Logo, app-icon, controls colors
• Display contact person
• Maintain texts in multiple languages
• Welcome article and footer
• Addressing people in German: on a first-name basis or formal
• Individual information for onboardees
• Easily see new information
• Automatic birthday greetings
• Get feedback from onboardees
• Portal articles: publishing news and information as cards
  • Article overview
  • HTML editor for text input, media and attachments
  • Use placeholders with onboardee data
  • Preview of portal articlesDisplay article permanently
  • Display article on a scheduled basis
  • Save favorite portal articles
  • Arrange articles
• Portal tasks: display selected onboarding tasks
  • Task purpose
  • Task overview
  • Progress dognut for onboardees
  • HTML content, images, and attachments
  • Preview of portal tasks
  • Display tasks according to status: never, due soon, finished
  • Display forms in tasks
  • Reminder about due tasks
  • Contact person for onboardees
• Data upload (also directly from the camera app on compatible mobile devices)
• List of uploaded documents
• Preview of Employee Portal to see it from the point of view of onboardees
• Display last login

Reporting

• Excel-Export of Onboardings
• Transfer onboardings via API (REST-API)
• OData reporting API for the transfer of reporting data to external business intelligence systems

Administration & Configuration

• Personalize menu
• Access the administration menu without leaving the page
• Search administration menu
• Export users to Excel
• Roles and permissions
• Reorganize organizational structure
• Correspondence templates (emails) incl. HTML editor for text input
• Define signing authority for users
• Unlimited number of task packages with task templates
• Task templates
  • with dynamic due-date and position-dependent responsibility
  • for transferable tasks
  • for tasks to unlock portal articles
  • for portal tasks
  • for tasks with correspondence dispatch
  • HTML editor for text input
• Create forms
  • Use internally or in Employee Portal
  • Display only for authorized users (e. g. bank account information)

Help Menu

• Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
• Context-sensitive help: open help article for displayed d.vinci page
• Provide contact information for the human resources department
• Contact to the d.vinci support