Version: v2023.17


TABLE OF CONTENTS

General Features

  • Authorization via role based access control
  • Security concept
    • ISO 27001 certified (d.vinci as company as well as data center)
    • Firewall
    • Access control
    • Timestamp on last login
    • Own database per customer
    • Encrypted data transfer
    • Automatic backups
  • Mapping complex corporate structures: distribution of organizational units across organizational levels
  • Software interface adapts to all screen sizes (responsive web design)
  • Multilingualism
    • German
    • Englisch

    • Brazilian-Portuguese chargeable
    • Bulgarian chargeable
    • Dutch chargeable
    • Czech chargeable
    • Estonian chargeable
    • French chargeable
    • Hungarian chargeable
    • Italian chargeable
    • Polish chargeable
    • Romanian chargeable
    • Russian chargeable
    • Slovak chargeable
    • Slovenian chargeable
    • Spanish chargeable
  • Single sign-on (SAML 2.0) with automatic updating of metadata XML
  • Password change
  • Adjusting minimum password length
  • News on login page


Onboardees/Onboardings

  • Onboarding dashboard with filters
  • Starting an onboarding directly from an application (when using the d.vinci Applicant Tracking)
  • Automated personal and contact data matching between application and onboarding (when using d.vinci Applicant Tracking)
  • Transfer applications to onboarding for the creation of onboardees/onboardings (when using d.vinci Applicant Tracking)
  • Display personal numbers in onboarding
  • Responsibility via Supervisor, Line Manager, and Buddy
  • Create own responsibilites
  • Four-phase schedule for onboarding process: Declaration of Intent > Preboarding > Onboarding > Supervision
  • Overview of onboardings with filter option
  • Export onboardings as Excel spreadsheet
  • Onboarding process chart by phase and task status
  • PDF conversion of attachments
  • Email correspondence with attachments
  • Integrated communication with onboardees (message mailbox)
  • Comment on onboardings
  • Pause an onboarding
  • Make documents available for printing


Tasks

  • Task overview with filter options
  • Mass finishing of tasks
  • Mass deleting of tasks
  • Create tasks for onboardees and users
  • HTML editor for text input
  • Insert information using placeholders
  • Combine and apply tasks in task packages
  • Define tasks packages per Reason for Entry
  • Task responsibility and dynamic, schedule-dependent task due dates
  • Regular reminders about urgent tasks via email
  • Automate finishing of tasks
  • Transfer tasks by email (manually/automatically) to persons outside the system (e. g. Line Management, Service provider, etc.)
  • Document management with files that can be stored as placeholders in task descriptions to support completion
  • Send correspondence upon task finishing
  • Send correspondence automatically on a time-controlled basis
  • Automatically inform responsible persons when certain tasks are completed


Employee Portal

  • Password-protected access to Employee Portal with password change feature for multiple onboardings: onboardees going through onboarding processes for multiple positions can switch between their different onboardings in the same Employee Portal
  • Individual logo and panoramic image per portal
  • Branding: set font and color
  • Display contact person
  • Maintain texts in multiple languages
  • Welcome text and footer
  • Individual information about the first working day
  • Portal articles: publishing news and information as cards
    • Article overview
    • HTML editor for text input, media and attachments
    • Display articles permanently
    • Display articles in a time-controlled manner
  • Portal tasks: display selected onboarding tasks
    • Taks overview
    • HTML content, images, and attachments
    • Display tasks according to status: never, due soon, finished
    • Display forms in tasks
    • Reminder about due tasks
  • Data upload (also directly from the camera app on compatible mobile devices)
  • Preview of Employee Portal to see it from the point of view of onboardees
  • Display last login


Reporting

  • Export onboardings to Excel
  • Transfer onboardings via API (REST-API)
  • OData reporting API for the transfer of reporting data to external business intelligence systems


Administration & Configuration

  • Personalize menu
  • Access the administration menu without leaving the page
  • Search administration menu
  • Users, user groups
  • Export users as Excel spreadsheet
  • Roles and permissions
  • Reorganize organizational structure
  • Correspondence templates (emails) incl. HTML editor for text input
  • Define signing authority for users
  • Unlimited number of task packages with task templates
  • Task templates
    • with dynamic due-date and position-dependent responsibility
    • for transferable tasks
    • for tasks to unlock portal articles
    • for portal tasks
    • for tasks with correspondence dispatch
    • HTML editor for text input
  • Create forms
    • Use internally or in Employee Portal
    • Display only for authorized users (e. g. bank account information)


Help Menu

  • Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
  • Context-sensitive help: open help article for displayed d.vinci page
  • Provide contact information for the human resources department
  • Contact to the d.vinci support