TABLE OF CONTENTS
- General Features
- Onboardees/Onboardings
- Tasks
- Employee Portal
- Reporting
- Administration & Configuration
- Help Menu
General Features
- Authorization via role based access control
- Security concept
- ISO 27001 certified (d.vinci as company as well as data center)
- Firewall
- Access control
- Timestamp on last login
- Own database per customer
- Encrypted data transfer
- Automatic backups
- Mapping complex corporate structures: distribution of organizational units across organizational levels
- Software interface adapts to all screen sizes (responsive web design)
- Multilingualism
- German
- Englisch
- Brazilian-Portuguese chargeable
- Bulgarian chargeable
- Dutch chargeable
- Czech chargeable
- Estonian chargeable
- French chargeable
- Hungarian chargeable
- Italian chargeable
- Polish chargeable
- Romanian chargeable
- Russian chargeable
- Slovak chargeable
- Slovenian chargeable
- Spanish chargeable
- Single sign-on (SAML 2.0) with automatic updating of metadata XML
- Password change
- Adjusting minimum password length
- News on login page
Onboardees/Onboardings
- Starti an onboarding directly from an application (when using the d.vinci Applicant Tracking)
- Automated personal and contact data matching between application and onboarding (when using d.vinci Applicant Tracking)
- Transfer applications to onboarding for the creation of onboardees/onboardings (when using d.vinci Applicant Tracking)
- Display personal numbers in onboarding
- Responsibility via Supervisor, Line Manager, and Buddy
- Create own responsibilites
- Four-phase schedule for onboarding process: Declaration of Intent > Preboarding > Onboarding > Supervision
- Overview of onboardings with filter option
- Export onboardings as Excel spreadsheet
- Onboarding process chart by phase and task status
- PDF conversion of attachments
- Email correspondence with attachments
- Integrated communication with onboardees (message mailbox)
- Comment on onboardings
- Pause an onboarding
- Make documents available for printing
Tasks
- Task overview with filter options
- Mass finishing of tasks
- Create tasks for onboardees and users
- HTML editor for text input
- Insert information using placeholders
- Combine and apply tasks in task packages
- Define tasks packages per Reason for Entry
- Task responsibility and dynamic, schedule-dependent task due dates
- Regular reminders about urgent tasks via email
- Automate finishing of tasks
- Finish multiple tasks at once
- Transfer tasks by email (manually/automatically) to persons outside the system (e. g. Line Management, Service provider, etc.)
- Send correspondence upon task finishing
- Send correspondence automatically on a time-controlled basis
Employee Portal
- Password-protected access to Employee Portal with password change feature for multiple onboardings: onboardees going through onboarding processes for multiple positions can switch between their different onboardings in the same Employee Portal
- Individual logo and panoramic image per onboarding
- Branding: set font and color
- Display contact person
- Maintain texts in multiple languages
- Welcome text and footer
- Individual information about the first working day
- Portal articles: publishing news and information as cards
- Article overview
- HTML editor for text input, media and attachments
- Display articles permanently
- Display articles in a time-controlled manner
- Display articles in a manually-controlled manner
- Portal tasks: display selected onboarding tasks
- taks overview
- HTML content, images, and attachments
- display tasks according to status: never, due soon, finished
- display forms in tasks
- reminder about due tasks
- Data upload (also directly from the camera app on compatible mobile devices)
- Preview of Employee Portal to see it from the point of view of onboardees
- Display last login
Reporting
- Export onboardings to Excel
- Transfer onboardings via API (REST-API)
- OData reporting API for the transfer of reporting data to external business intelligence systems
Administration & Configuration
- Personalize menu
- Access the administration menu without leaving the page
- Search administration menu
- Users, user groups
- Export users as Excel spreadsheet
- Roles and permissions
- Reorganize organizational structure
- Correspondence templates (emails and letters)
- HTML editor for text input
- Letter templates (2 layouts for any number of templates)
- Document template according to DIN-5008: Type B
- Email templates with layout and footer
- Define signing authority for users
- Unlimited number of task packages with task templates
- Task templates
- with dynamic due-date and position-dependent responsibility
- for transferable tasks
- for tasks to unlock portal articles
- for portal tasks
- for tasks with correspondence dispatch
- HTML editor for text input
- Create forms
- use internally or in Employee Portal
- display only for authorized users (e. g. bank account information)
Help Menu
- Live chat with d.vinci
- Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
- Context-sensitive help: open help article for displayed d.vinci page
- Provide contact information for the human resources department