TABLE OF CONTENTS

• Definition
• Configuration
• Behaviour in the system
  • Notes on configuration
  • Tabs of job openings 
• How our customers use this
• More articles on this topic

Definition

The job opening forms the structural framework for the job advert. It contains the key data of a job advert, which does not necessarily have to be visible to the applicant. The job opening is therefore an internal system information container that contains all the details of the advertised position (e.g. location, department, contract term), as well as information on internal responsibilities (user groups, responsible user) and applications received.

Configuration

On the Job openings page, a new job opening can be created via +Job opening .
See: Create job openings
You can create a new initiative posting  via the +Initiative posting button.
See: Create an initiative tender 

Behaviour in the system

• Purpose
  The job opening forms the structural framework for the job advertisement. It contains the key data of a job advertisement, which does not necessarily have to be visible to the applicant. 
• Hiring request as the basis
  A job opening can result from a hiring request. If a hiring request is made for a job opening, some of the data will be included in the job opening. See: Create a new job opening from a hiring request
  
• Overview of job openings
  If you call up the menu item Job Openings, a pre-filtering takes place (Status: Active, Inactive). You will initially only see job openings that are active and inactive. To also see archived job openings, click on the X next to the filter Status: Active, Inactive.
  If the filter With User Group Permissions is active for you, you will only see the job openings to which you are authorised with your user group. The page is then also called My job openings to make this clear.
• Search for job openings
  You can filter by many of the contents of the job openings.
• Status of job openings
  In the job openings overview, you can see the status of the job opening with symbols and colours before the title.
• Creation date
  In the job openings you can see the creation date under the title of the job opening. This is the date on which this job opening was created.
• Important basic data
  In the second column of the job opening overview, you can see the  organisational unit, the  location and the  responsible user.
• Status of the publication
  In the job opening overview, you can see the publication channels of your job opening in the third column and the job publication status with an icon and a colour in front of it.
• Activate/deactivate job openings
  In the job openings overview, there are icons that can be used to change the status of the job opening.  Activate and  Deactivate.
• Archive
  In the job openings you will find the button  Archive. A job opening can only be archived once all applications have been finalised. Find out more here: Why can't a job opening be archived?
• Comment
  As long as users can see a job opening, they can also comment on it. To do this, they can click on the  Comment button. For more information see: Comments. 
• Reminder
  If you want to take care of something later in the job openings, you can create a reminder. To do this, click on the  Reminder button in the job opening. More here: Reminder
• Copy
  Job openings can be copied. See: Copy job openings
• Match Applications
  You can check whether you have applications in the system that match the job opening. See: Match applications
• Relocate
  If a job opening needs to be assigned to a different organisational unit, you can move the job opening. See Relocate job opening / Change organizational unit of job opening
• Create job publications
  In the job opening, a new job publication can be created using the + after Publications. See Create job publication
• Create application
  A new application can be created in the job openings using the + after Applications. See Create application
• Display the contents of the job openings elsewhere
  In the job advertisement templates and correspondence templates you can use various placeholders with content from the job opening. (Job opening - ...). This allows the contents of the job opening to be made visible to the applicant if required.

• Notes on configuration

  The field scheme configuration can be used to show/hide some of the data fields or define them as mandatory fields(*).
  Possible settings
  • Main Title*
  • Organizational Unit*
  • Company*
  • Category
  • Reference
  • Status
  • Hiring Request
  • Job Locations
  • Department
  • Cost Unit
  • Target Groups
  • Working Times
  • Contract Period
  • Wage/Salary Range
  • Earliest Possible Start Date
  • Reward
    If you would like to offer a reward for the successful placement of new employees, this can be entered here. This is also important, for example, for Get started with: Employee Referral Programme (MwMP)
  • Start of Search 
    Is the starting point for the measurement in the report Process times.
  • Additional Information
    All form fields that you have created for job openings are listed here.
  • Application Questionnaire
  • Screening Questions
  • Desired Locations
  • Video pitch
  • Responsible User
  • User Groups

• Tabs of job openings 

  • Data
  • Ranking
  • Attachments 
  • Costs
  • Permanent Posts
  • Activities
  • Analytics
  • History
• Archiving
  A job opening can only be archived once all applications are in a final status.
  More on this here: Why can't a job opening be archived?
• Evaluation of job openings
  • Analytics tab
  • Reporting
    In Reports job openings can be analysed with regard to various topics.
  • Reporting interface
    Data on job openings can be analysed via the reporting interface .
• Deletion
  The   icon can be found in the job openings overview. In addition, the option  Löschen can also be called up via the cogwheel symbol in a job opening. Job openings can be deleted manually one by one. However, we recommend changing the status of the job opening to archived so as not to spoil the reporting. The job opening will disappear from the view as the job opening is set to inactive with the filter active, inactive by default.

How our customers use this

Which tabs are used for job openings varies greatly. However, there is almost always a speculative tender that is used.
We recommend archiving job openings after a process has been completed in order to maintain an overview of currently running processes.

More articles on this topic

• Create job openings
• Create an initiative tender
• Create new job openings from hiring request
• Use field schema of the job opening
• Move job openings/change organisational unit of the job opening
• Change tender status
• Tender status/status of the job opening
• Archive job openings
• Assign user group to a job opening
• Copy job openings
  
• Match applications
• Match job openings
• Why is the job advert not on the homepage?
• Why can't a job opening be archived?
• Find and complete reminders