Split screen

When editing the personal data of an application, the split screen view (the splitscreen) can now also be used. This shows the fields of the application on one side and the attachments of the application on the other side.

If a conflict solution "same person" was made for the person being processed, the split-screen view will show the attachments that were originally uploaded in the application.

Better

Accessibility of job advertisements

In the job publication, multiple images can be selected as panorama image and displayed one after another in the job advertisement.

For reasons of accessibility, however, it is currently recommended to display only one image. We have therefore included a note to this effect when creating the job publication.

"For optimal accessibility, pick only one image."

Better

To ensure good performance of the Excel raw data reports, the maximum number of objects per report has been limited. If the query exceeds the maximum number, an error message is displayed.

Look here for more information: Excel Raw Data Reports

Corrected

Screening questions

If the order of answers in the screening questions was changed, long loading times and errors could occur in some cases. We have improved this. 

Corrected

MS teams appointments

If the MS Teams integration was not yet fully completed, an error message appeared when the status changed. 

We have supplemented this error message with further information and a link to the configuration article in the help portal so that your IT administrators can carry out the further set-up.

Better

API extended by data protection texts

Do job boards on which you publish your job advertisements require data protection texts from you? From now on, this is conveniently done.

We have added the property privacyPolicy to /jobs/{id}/applyApi GET request to our Application Apply REST API. With this property, the API will automatically retrieve your text of consent to privacy policy that you have confgured in the corresponding questionnaire.

Help Assistant

We are excited to introduce our new help assistant! With step-by-step instructions and news directly in the software, you will be able to work faster and more efficiently with your d.vinci. Whether you have challenges navigating the software or are curious about new features, our help assistant is always there to assist you.

The help assistant is accessible to all users, but don't worry - we've made sure that the content is restricted according to user permissions. This way, your colleagues will only see the instructions and news that are relevant to them.

We are eager to hear your feedback on the new help assistant and look forward to using your help to further improve the user experience in d.vinci. Just try it out and let us know what you think. We are convinced that the new assistant will help you to make your work even more successful.

You can find more information here: Help Assistant

In the initial period, the help assistant is only available in German.

NEW

Permanent posts of job openings in the OData Reporting API

The OData Reporting API can now also be used to retrieve data on permanent posts of a job opening.

You will find an overview of all available data here: OData Reporting API

NEW

alt attribute for images

Your images now have an alt attribute that so far cannot be filled due to the use of images for decorative purposes.

NEW

New languages

d.vinci applicant management is now also available in the following languages:

• Danish (da)
• Norwegian (Bokmål) (nb)
• Swedish (sv)

Do you have employees who will benefit from being able to use the system in the languages? Just book them at our Customer Service.

Better

Performance of the job advertisement list

Customers with a very large number of application portals and job advertisement templates could have experienced longer loading times for job advertisements in individual cases. We have improved the performance.

Better

Screening Questions in Reporting

Users with the right to view reports may see screening questions even if they are not authorized to do so in their user role. We have added a corresponding note in screening questions.

Better

Frame/Menu

A few weeks ago we updated the frame and the menu to make for a clearer orientation and more effective use.

We made a few minor changes to improve the user experience even more.

• It is clearer which item you are about to add to the My Menu.
• Styling of menu items, such as the application search, has been improved.
• Menu items with long names are wrapped so that these names are now readable in full.
• The mobile view of the open menu has been improved.
• The icons for collapsing and expanding the menu sidebar are now clearer.
• The mobile view header has been improved.

Fixed

Roles

Entries on the Roles page are now sorted alphabetically in ascending or descending order, as you determine by clicking the headings.

Fixed

Form fields

It could have occured that changed contents of form fields for e. g. job openings or hiring requests were not transferred to reports. We have fixed this behaviour.

Fixed

Job advertisement templates

If a job advertisement placement was created in liquid design, its headlines were sometimes displayed in the wrong language. This has been fixed.

ANNOUNCEMENT

A change in receivining system emails

Starting March 21, we will use new IP addresses for sending system emails. This means that emails about daily notifications, tasks, etc. will be coming from the IP network 185.18.100.0/24

You can find the information here as well: Basic Settings: Email.

What you must do

Should you have whitelisted our mail server, please add the new IP addresses for a continued sending of emails. Please contact your IT department and forward the text of this entry. They will then know which IPs to add.

Important.
This has nothing to do with the IP access rules for your system. You can still log in to the system using the IP addresses you have stored. Only our mail dispatch will change. You as administrators of d.vinci do not have to do anything. Your colleagues from the IT department, however, if necessary to further ensure that you can receive e-mails from your d.vinci system.

Fixed

Disabled: Calendar entry for applicants

In the last release, we enabled the iCal attachment/calendar entry for applicants.

This resulted in unwanted effects. We have therefore disabled the feature for the time being.

We are currently checking how we can improve the feature to make it available to you in an optimized way later on.

ANNOUNCEMENT

A change in receiving system emails

Starting March 21, we will use new IP addresses for sending system emails. This means that emails about daily notifications, tasks, etc. will be comming from the IP network 185.18.100.0/24.

You can find the information here as well: Basic Settings: Email.

Why it is important/ What you must do

Should you have whitelisted our mail server, please add the new IP addresses for a continued sending of emails. Please contact your IT department and forward the text of this entry. They will then know which IPs to add.

NEW

Calendar entry for applicants

With the appointment confirmation, applicants receive an iCal attachment with the subject and content of the email. This allows applicants to save the appointment directly in their calendar. In case the appointment gets rescheduled, the original entry gets replaced by the new one.

Important

Applicants have the option to click Accept, Tentative, or Decline in the iCal file. However, the applicant's response will not be forwarded to d.vinci.

In the text, applicants are asked to reach out to you, should the date not fit anymore.

Text to applicants

This calendar entry was generated automatically. Confirmations and cancellations will only be processed in your calendar and will not be provided to the sender. If you have any questions, please reply to this email.

How do we enabled?

You don't need to do anything. The feature is automatically enabled as soon as you send a correspondence template with an appointment.

NEW

Event data in the Reporting API

Data from the event module can now be retrieved with the OData Reporting API.

For an overview of all retrievable data, check out this article: OData Reporting API.

Better

Checking attachments for viruses/malware 

All documents uploades by applicants as attachments through the application form are checked by us for viruses/malware. In case an attachment with such a malicious program is detected, it will be deleted and an entry will be made in the applicant's history.

For security reasons, the applicants will not be informed about the rejection of the documents.

Note

If you are missing documents in online applications, please check the history entries to see if a compromised document may be the cause. In this case, please contact the applicants and request the documents again.

Better

Requesting a new password
If you want to request a new password, you need to enter your username and email address. Both input fields are marked as mandatory (*). Should you forget any of the required inputs, you will not be able to press the Forgot password button.

Better

Userphotos
In order to improve performance of your job ads and to take search engine optimization into account accordingly, we have limited the upload size of userphotos to 250 KB. If you try to upload larger images, you will receive an message and the upload will not be executed.

Fixed

Searching for usernames
If you search for a username on the Users page via filters, you will now receive matching suggestions regardless of upper and lower case letters.

Fixed

Displaying test results
In the map view of applicants, the first result was displayed in the Last test result field when you use the integration of test providers. It now works as expected.

Fixed

Back button
After completing a form, it is now possible to return to the previously accessed page using the back button.

Fixed

Placeholders
Under certain circumstances, there was no text displayed for the {JOB_OPENING:COMPANY_NAME} and {JOB_OPENING:COMPANY_ADDRESS_WITHOUT_COUNTRY} placeholders. We have fixed this.

Fixed

Deactivating job openings
With the permission Job Openings and Job Publications | view according to user groups, a non-functional button for deactivating the job publication was displayed. We have fixed this.

Fixed

Long loading times
Under certain circumstances, loading times could be longer than average. We have fixed this.

Fixed

Touch ups on the new frame/new menu

We have adjusted the following system behavior:

• In the full-text search, the entered text is always displayed
• The general print view of our pages has been optimized
• The menu remains permanently pinned in mobile view.

NEW

New frame/new menu;

Based on user feedback, we have made changes to the structure of the frame/menu to provide you with clear orientation and ease of use.

• The page description in the header is slimmer and clearer. You can now see the menu area and - if applicable - the title of the current page there.
  Examples: Job Openings > Job Publication or Applications > Dashboard
  Tip:
  Click the first word (the menu area) to jump there.
• In the header, you will find a simple back button that will take you to the previous page.
• We have removed the back-history button because it did not work as expected, was not used very often, and it increased the complexity of the buttons.
  Tip:
  By right-clicking the back button of your browser, you will get to see a list of previously visited pages. You can open them from this list.

• The menu opens almost across the entire screen, making for a better focus on selecting the desired item.
• You have been able to customize your menu sidebar for a while now. Starting today, you can click and drag desired menu items directly to the left - into the My Menu section, where you will see these items in the sidebar. More on personalizing your menu: My Menu.

Better

Questionnaires

On the page of an open questionnaire, the organizational unit is now also listed in the header area.

Fixed

Send Job Advertisement

In the Send Job Advertisement feature, longer texts in the Additional Information field could have lead to errors. Now you can enter up to 4,000 characters.

NEW

Feedback in the Reporting API

Data from feedback with kununu and from applicant feedback can now be retrieved via the OData Reporting API.

For an overview of all retrievable data, go to the article: OData Reporting API.

Fixed

Addressing male applicants in German letters
In case of format templates of type Document (Letter) written in German language, the addressing of male applicants was displayed incorrectly when using the placeholder Applicant - Full address.
Male applicants are now correctly addressed by "Herrn" in German letters.

Fixed

Subjectless messages in mailboxes
Messages without a subject could not have been deleted from mailboxes. Such messages can now be selected and deleted, too.

Fixed

kununu Feedback Questionnaire

The image in kununu Feedback Questionnaires could not have been displayed. This behavior has been fixed.

Fixed

Renaming of usernames

Usernames in which only the upper case letter or lower case letter has been changed could not have been renamed. This is not the case anymore.