Version: v2024.13
INHALTSVERZEICHNIS
- General Features
- Applicant Tracking
- Candidate Experience
- Hiring Requests
- Job Openings
- Job Publications
- Job Boards
- Events
- Reporting
- Career Portal / Intranet
- Job List with filters (JavaScript widget)
- Administration & Configuration
- Interfaces (APIs)
- Help Menu
General Features
- Authorization via role based access control
- Sicherheitskonzept
- ISO 27001 certificated (d.vinci as company as well as datacentre)
- Firewall
- Access control
- Time stamp of last login
- Own database per customer
- Encrypted data transfer
- Automtic backups
- Mapping complex corporate structures: distribution of organizational units across organizational levels
- Software interface adapts to screen sizes (responsive web design)
- Multilingual
- German
- English
- Brazilian-Portuguese chargeable
- Bulgarian chargeable
- Czech chargeable
- Danish chargeable
- Dutch chargeable
- Estonian chargeable
- French chargeable
- Hungarian chargeable
- Italien chargeable
- Norwegian (Bokmål) chargeable
- Polish chargeable
- Portuguese chargeable
- Romanian chargeable
- Russian chargeable
- Slovak chargeable
- Slovenian chargeable
- Spanish
- Swedish chargeable
- Single sign-on (SAML 2.0) with automatic updating of metadata XML
- Change password
- Adjust minimum password length
- News on the login page
Applicant Tracking
- Dashboard
- Application list per job opening
- Clear application statuses through icons
- Application
- Details
- Attachments
- Activities
- History
- Scrolling back and forth between applications
- Document preview when manually submitting applications
- PDF conversion and fusing attachments
- Comparing multiple applications
- Virus scan of attachments
- Dashboard and application list filters
- Export application lists to Excel
- Full-text search
- Autocompletion
- searches attachments,too
- ABC-Rating
- German data protection regulation (GDPR): request consent for applications under 16 years of age
- GDPR: Initial status for manually entered applications without data protection consent
- GDPR: Consent for extended use (for example for pool talents)
- Special characteristics (Internal Applicant, Multiple Applicant, etc.) - assign manually or automatically
- Keywords
- Per application
- Talent pool for keyworded applications
- Configurable workflows
- Reminder
- Change job openings
- Integrating line management
- Differentiated viewing and action rights, e.g. for works councils
- Delete applications
- Integrated communication with applicants
- Email correspondence incl. attachments
- Written correspondence (letters in PDF format from Word templates
- Time-delayed correspondence
- Send questionnaires
- Message inbox with automatic assignment to application
- Mailbox for incoming emails
- Adding attachments to applications by assigning them from inbound mails
- Adding attachments to applications by directly sending them per email
- Parsing attachments (read and accept contents)
- Capture applications from mailboxes (also with CV parsing)
- Send info (send emails without changing the status of the application)
- Preview of correspondence and format template when sending messages
- Badge for unanswered messages
- Individual attachments when changing status
- Mass processing incl. drag & drop
- Manage appointments
- Arrange appointments
- Individually per applicant
- Simultanuously individual appointments for multiple applicants on the same day
- Postpone or cancel appointments
- Find appointments through calendar connection to Outlook and Co. (calendar integration)
- Book appointments via the applicants chargeable
- Booking rooms chargeable
- Conduct appointment surveys
- Date overview for participants
- Appointment invitation with iCal file
- Arrange appointments
- Enter and send comments
- Confidential comments
- Set automatic delete periods in accordance with the Federal Data Protection Act
- Manage multiple applications
- Recognize multiple applications
- Conflict resolution: Same person with multiple applications or different people with the same name
- View multiple applicants system-wide or according to view permission
- Reduce applications before deletion (delete application data, retain personal data until final deletion for multiple application detection)
- Complete overview for multiple applicants
- Automatic input confirmation
- overarching for all applications
- indidivudally per job opening
- Recommend applications with feedback
- Video short introduction in the application form (with partner Cammio)
- Conduct job interviews with Microsoft Teams
- Screening questions
- use singularily or as collections
- embed into workflow
- use collections in forms
- weight answers for applicant ranking
- Hide answers from selected roles
- Hints for screening questions
- Customize field schema configuration of applicant lists
- Sort application attachments
- Workflows
- Customizable application status
- Status changes with confidential documents
- Automated status changes
- Custom form fields
- Store email address of HR service providers
- Selecting the recipient of messages
Candidate Experience
- CV parsing: Uploadin CV and have it read out
- CV parsing: Use files stored in Dropbox
- Apply with Xing profile
- Apply with LinkedIn profile
- Obtain applicant feedback by using questionnaires
- Feedback with kununu
Hiring Requests
- Create hiring requests
- Create hiring request templates
- Dashboard
- Field schema configuration for setting mandatory as well as optional and hidden fields
- Custom form fields
- Deposit instructions for correct form filling for line departments
- Upload file attachment
- Approval process
- Filters
- Export to Excel
- Create a new job opening from the hiring request or assign a hiring request to a job opening
Job Openings
- Create job openings
- Dashboard
- Filter
- Field schema configuration to set mandatory as well as optional and hidden fields
- Job Openings with different statuses (active, inactive, archived)
- Link job opening with hiring requests
- Select applicant form per job opening
- Screening questions per job opening for applications
- Matching: Automatic search of matching applications from other job openings
- Attachments for job openings
- Autogenerated reference numbers
- Autogenerated internal name (for data transmission)
- Use of permanent posts
- Capture of costs
- Reminder
- Overview of tasks related to the job opening
- Comments on job openings
- Copy job openings
- Job opening history
- Logging access permissions
- Analysis of job openings
- Graphical representation of important KPIs of the current job opening
- Received Applications für Current time period
- Received Applications over Time
Received Applications in Total
Page Views per Application Portal
Application Ratio by Rating
Received Applications by Source
Reasons for Rejection
Applicant Feedback
Applicant Feedback: Text Responses
Application Idle Times
Indication of poor performance and offer of support
- Graphical representation of important KPIs of the current job opening
Job Publications
- Job opening with job advertisement (job publication)
- Create job publication
- Create job publication template
- Field schema configuration to set mandatory as well as optional and hidden fields
- Unsolicited job openings without job publication (application form only)
- Publication period to be planned individually
- Set images if desired incl. slider per job publication
- Set images for social media
- Privacy-compliant video embedding
- HTML editor for text input
- Customise the job advertisement with custom code
- Search engine optimisation of job advertisements
- Security through signed links (JWT authentication)
- Display benefits in job advertisements (also with FontAwsome icon)
- Several application buttons in the job advertisement
- Change the labelling of the application buttons
- Output job advertisements as PDF
- Send job advertisemens by email with zip HTML and/or PDF attachment
- Copy job publications
Job Boards
- Interface connection of a large number of external job boards with booking via the d.vinci system
- Submit job advertisements to our media team for posting on suitable job boards
- Interface with application import
- Interface with StepStone QuickApply
- Iframe integration for job boards
Events
- Extention module chargeable
- Dashboard
- Create events
- Determine maximum and optimal number of participants
- Determine observers
- Workflow integration: invite applicants via status change, with attendance reservation and confirmation
Reporting
- Reporting dashboard with personalized reports
- Charts with parameters for
- Received applications
- Status changes
- Application structure
- Processing times
- Screening questions
- KPIs for process times
- Time to hire
- Time to appointment
- Processing time
- Feedback time
- Idle time chart for dwell time per application status
- Excel raw data export with time period, filters, report type
- Applicant Feedback
- Application Status Transition
- Applications
- Appointment Participants
- Appointments
- Events
- Job Opening Costs
- Job Openings
- Permanent Posts of Job Opening
- Process Times
- Sources
- Reasons for rejection
- OData reporting interface for the transmission of reporting data to external business intelligence systems or for use in Excel
Career Portal / Intranet
- Portal designer
- Texts
- Images
- Layout
- Language per portal
- Access protection
- Create multiple portals with different layout and content
- Copy layouts for different subsidaries
- Copy application portals and jop publication channels
- Job offers
- Application forms
- Automatic setting of special characteristics
- Support for tracking tools (e.g. Google Analytics)
- Support for consent management
- Integration with customer website in form of
- iFrame
- New window
- Interface to CMS and job boards (XML, Jason)
- Multiposting
Job List with filters (JavaScript widget)
- Configuration of job lists for different purposes
- Copy job lists
- Easy integration into websites regardless of the CMS used
- Filter for job offers
- Google Maps
- Keyword search
- Organizational units
- Company
- Category
- Location
- Target group
- Language
- Hit list
- Marking new vacancies
- Neutral layout with responsive webdesign
- Configurable by the customer
- Target group oriented configuration
- Corporate design layout
- Individual labels of filters
Administration & Configuration
- Personalize menus
- Access administration menu without leaving page
- Search administration menu
- User, user groups
- Export users as excel list
- Filter users
- Restrict user login by date
- Roles and permissions
- Reorganize organizational structure
- Correspondence templates (emails and letters)
- HTML editor for text input
- Letter templates (2 layouts for any number of templates)
- Document template according to DIN-5008: Type B
- Templates with layout and footer
- Define signing authority for users
- Master data
- Categories
- Companies
- Contract periods
- Degrees
- Employee benefits
- Function groups
- Keywords
- Locations
- Occupational groups
- Pay grades
- Reasons for rejection
- Screening question collections
- Sources
- Special characteristics
- Target groups
- Test methods
- Types of cost
- Working times
- Media
- Email sender for correspondences
- Job publication channels
- Own SMTP server at the customer
- IP access restrictions
- Exceptions for IP access restrictions
- License properties viewable
- Address in system emails (formal/informal) configurable
- Daily email notifications for new applications and tasks
- Status-independent viewing permissions for special characteristics
Interfaces (APIs)
- Job openings (REST-API)
- Job publications (REST-API), RSS feed possible as well
- Applications/ Persons (REST-API)
- Attachments for applications (REST-API)
- Status changes (REST-API)
- Jop opening changes (REST-API)
- Form fields (REST-API)
- Hiring requests (REST-API)
Help Menu
- Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
- Context-sensitive help: Open help article for displayed d.vinci page
- Provide contact information for the human resources department
- Contact to the d.vinci support