Version: v2021.19
- General Features
- Applicant Tracking
- Candidate Experience
- Hiring Requests
- Job Openings & Job Publications
- Events
- Reporting
- Career Portal / Intranet
- Job Market with Filters (JavaScript Widget)
- Administration & Configuration
- Interfaces (APIs)
- Help Menu
General Features
- Authorization via role based access control
- Sicherheitskonzept
- ISO 27001 certificated (d.vinci as company as well as datacentre)
- Firewall
- Access control
- Time stamp of last login
- Own database per customer
- Encrypted data transfer
- Automtic backups
- Mapping complex corporate structures: distribution of organizational units across organizational levels
- Software interface adapts to all screen sizes (responsive web design)
- Multilingual
- German
- English
- Brazilian-Portuguese chargeable
- Bulgarian chargeable
- Estonian chargeable
- French chargeable
- Dutch chargeable
- Polish chargeable
- Romanian chargeable
- Russian chargeable
- Slovak chargeable
- Slovenian chargeable
- Czech chargeable
- Spanish chargeable
- Hungarian chargeable
- Data import
- Applications/ Applicants
- Attachments
- Job openings
- Single sign-on (SAML 2.0) with automatic updating of metadata XML
- Change password
Applicant Tracking
- Dashboard
- Application list per job opening
- Application
- Details
- Attachments
- Activities
- History
- Scrolling back and forth between applications
- Document preview when manually submitting applications
- PDF conversion and fusing attachments
- Comparing multiple applications
- Dashboard and application list filters
- Export application lists to Excel
- Full-text search
- Autocompletion
- searches attachments,too
- ABC-Rating
- German data protection regulation (GDPR): request consent for applications under 16 years of age
- GDPR: Initial status for manually entered applications without data protection consent
- Special characteristics (Internal Applicant, Multiple Applicant, etc.) - assign manually or automatically
- Keywords
- per application
- application pool for keyworded applications
- Configurable workflows
- Reminder
- Change job openings
- Integrating line management
- Differentiated viewing and action rights, e.g. for works councils
- Delete applications
- Integrated communication with applicants
- Email correspondence incl. attachments
- Written correspondence (letters in PDF format from Word templates
- Time-delayed correspondence
- Message inbox with automatic assignment to application
- Adding attachments to applications by assigning them from inbound mails
- Adding attachments to applications by directly sending them per email
- Parsing attachments (read and accept contents)
- Mailbox for incoming emails
- Capture applications from mailboxes (also with CV parsing)
- Send info (send emails without changing the status of the application)
- Preview of correspondence and format template when sending messages
- Badge for unanswered messages
- Individual attachments when changing status
- Mass processing incl. drag & drop
- Manage appointments
- Arrange appointments
- individually per applicant
- simultanuously individual appointments for multiple applicants on the same day
- Postpone or cancel appointments
- Conduct appointment surveys
- Date overview for participants
- Appointment invitation with iCal file for calendar entry for internal participants
- Arrange appointments
- Enter and send comments
- Confidential comments
- Set automatic delete periods in accordance with the Federal Data Protection Act
- Manage multiple applications
- Recognize multiple applications
- Conflict resolution: Same person with multiple applications or different people with the same name.
- Reduce applications before deletion (delete application data, retain personal data until final deletion for multiple application detection)
- Complete overview for multiple applicants
- Automatic input confirmation
- overarching for all applications
- indidivudally per job opening
- Recommend applications with feedback
- Video short introduction in the application form (with partner Cammio)
- Conduct job interviews with Microsoft Teams
- Screening questions
- use singularily or as collections
- embed into workflow
- use collections in forms
- weight answers for applicant ranking
- Hide answers from selected roles
- Customize field schema configuration of applicant lists
- Sort application attachments
- Workflows
- Customizable application status
- Status changes with confidential documents
- Automated status changes
- Custom form fields
- Store email address of HR service providers
Candidate Experience
- CV parsing: Uploadin CV and have it read out
- CV parsing: Use files stored in Dropbox
- Apply with Xing profile
- Apply with LinkedIn profile
- Obtain applicant feedback by using questionnaires
Hiring Requests
- Create hiring requests
- Create hiring request templates
- Use custom form fields
- Deposit instructions for correct form filling for line departments
- Field schema configuration for setting mandatory as well as optional and hidden fields
- Upload file attachment
- Approval process
- Filters
- Export to Excel
Job Openings & Job Publications
- Dashboard
- Filters
- Job opening with job advertisement
- Unsolicited job opening without job advertisement (applicant form only)
- Select appliction form per advertisement
- Plan publication period individually
- Set images per job ad
- Add screening questions to job opening for applicant ranking
- TML editor for text input
- Copy job openings
- Job opening history
- Matching: Automatic search of matching applications from other job openings
- Logging of access permissions
- Search engine optimization of job offers
- Connection of a large number of external job boards, and booking via the d.vinci system
- Send job publications by email
- Security through signed links (JWT authentication)
- Attachments for job openings
- Autogenerated reference numbers
- Autogenerated internal name (for data transfer)
- Present benefits in job advertisements
- Output job ads as PDF
- Send job ad with Zip HTML and/or PDF attachment
Events
- Erweiterungsmodul chargeable
- Dashboard
- Create events
- Determine maximum and optimal number of participants
- Determine observers
- Workflow integration: invite applicants via status change, with attendance reservation and confirmation
Reporting
- Reporting dashboard with personalized reports
- Charts with parameters for
- received applications
- status changes
- application structure
- processing times
- screening questions
- KPIs for process times
- Time to hire
- Time to appointment
- Processing time
- Feedback time
- Idle time chart for dwell time per application status
- Excel raw data export
- Sources
- Reasons for rejection
- OData reporting interface for the transfer of reporting data to external business intelligence systems
Career Portal / Intranet
- Portal designer
- Texts
- Images
- Layout
- Language limit
- Access protection
- Create multiple portals with different layout and content
- Job offers
- Application forms
- Automatic setting of special characteristics
- Support for tracking tools (e.g. Google Analytics)
- Integration with customer website in form of
- iFrame
- new window
- interface to CMS and job boards (XML, Jason)
- Multiposting
Job board with filters (JavaScript widget)
- Easy integration into websites regardless of the CMS used
- Filter for job offers
- Keyword search
- Categories
- Job location
- Target groups
- Organizational units
- Hit list
- Marking new vacancies
- Neutral layout with responsive webdesign
- Extensively configurable by the customer
- Preconfigured customized profile chargeable
- Target group oriented configuration
- Corporate design layout
- Individual lettering/ &translations
Administration & Configuration
- Personalize menus
- Access administration menu without leaving page
- Search administration menu
- User, user groups
- Export users as Excel list
- Roles and permissions
- Reorganize organizational structure
- Correspondence templates (emails and letters)
- Letter templates (2 layouts for any number of templates)
- Document template according to DIN-5008: Type B
- Templates with layout and footer
- Define signing authority for users
- Master data
- Categories
- Companies
- Contract periods
- Degrees
- Employee benefits
- Function groups
- Keywords
- Locations
- Occupational groups
- Pay grades
- Reasons for rejection
- Screening question collections
- Sources
- Special characteristics
- Target groups
- Test methods
- Types of cost
- Working times
- Media
- Email sender for correspondences
- Job publication channels
- Own SMTP server at the customer
- IP access restrictions
- License properties viewable
- Daily email notifications for new applications and tasks
- Status-independent viewing permissions for special characteristics
Interfaces (APIs)
- Job openings (REST-API)
- Job publications (REST-API), RSS feed possible as well
- Applications/ Persons (REST-API)
- Attachments for applications (REST-API)
- Status changes (REST-API)
- Jop opening changes (REST-API)
- Form fields (REST-API)
- Hiring requests (REST-API)
Help Menu
- Live-Chat with d.vinci
- Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
- Context-sensitive help: Open help article for displayed d.vinci page
- Provide contact information for the human resources department