Version: v2021.19


  1. General Features
  2. Applicant Tracking
  3. Candidate Experience
  4. Hiring Requests
  5. Job Openings & Job Publications
  6. Events
  7. Reporting
  8. Career Portal / Intranet
  9. Job Market with Filters (JavaScript Widget)
  10. Administration & Configuration
  11. Interfaces (APIs)
  12. Help Menu


General Features

  • Authorization via role based access control
  • Sicherheitskonzept
    • ISO 27001 certificated (d.vinci as company as well as datacentre)
    • Firewall
    • Access control
    • Time stamp of last login
    • Own database per customer
    • Encrypted data transfer
    • Automtic backups
  • Mapping complex corporate structures: distribution of organizational units across organizational levels
  • Software interface adapts to all screen sizes (responsive web design)
  • Multilingual
    • German
    • English
    • Brazilian-Portuguese chargeable
    • Bulgarian chargeable
    • Estonian chargeable
    • French chargeable
    • Dutch chargeable
    • Polish chargeable
    • Romanian chargeable
    • Russian chargeable
    • Slovak chargeable
    • Slovenian chargeable
    • Czech chargeable
    • Spanish chargeable
    • Hungarian chargeable
  • Data import
    • Applications/ Applicants
    • Attachments
    • Job openings
  • Single sign-on (SAML 2.0) with automatic updating of metadata XML
  • Change password


Applicant Tracking

  • Dashboard
  • Application list per job opening
  • Application
    • Details
    • Attachments
    • Activities
    • History
  • Scrolling back and forth between applications
  • Document preview when manually submitting applications
  • PDF conversion and fusing attachments
  • Comparing multiple applications
  • Dashboard and application list filters
  • Export application lists to Excel
  • Full-text search
    • Autocompletion
    • searches attachments,too
  • ABC-Rating
  • German data protection regulation (GDPR): request consent for applications under 16 years of age
  • GDPR: Initial status for manually entered applications without data protection consent
  • Special characteristics (Internal Applicant, Multiple Applicant, etc.) - assign manually or automatically
  • Keywords
    • per application
    • application pool for keyworded applications
  • Configurable workflows
  • Reminder
  • Change job openings
  • Integrating line management
  • Differentiated viewing and action rights, e.g. for works councils
  • Delete applications
  • Integrated communication with applicants
    • Email correspondence incl. attachments
    • Written correspondence (letters in PDF format from Word templates
    • Time-delayed correspondence
    • Message inbox with automatic assignment to application
    • Adding attachments to applications by assigning them from inbound mails
    • Adding attachments to applications by directly sending them per email
    • Parsing attachments (read and accept contents)
    • Mailbox for incoming emails
    • Capture applications from mailboxes (also with CV parsing)
    • Send info (send emails without changing the status of the application)
    • Preview of correspondence and format template when sending messages
    • Badge for unanswered messages
  • Individual attachments when changing status
  • Mass processing incl. drag & drop
  • Manage appointments
    • Arrange appointments
      • individually per applicant
      • simultanuously individual appointments for multiple applicants on the same day
      • Postpone or cancel appointments
    • Conduct appointment surveys
    • Date overview for participants
    • Appointment invitation with iCal file for calendar entry for internal participants
  • Enter and send comments
  • Confidential comments
  • Set automatic delete periods in accordance with the Federal Data Protection Act
  • Manage multiple applications
    • Recognize multiple applications
    • Conflict resolution: Same person with multiple applications or different people with the same name.
    • Reduce applications before deletion (delete application data, retain personal data until final deletion for multiple application detection)
    • Complete overview for multiple applicants
  • Automatic input confirmation
    • overarching for all applications
    • indidivudally per job opening
  • Recommend applications with feedback
  • Video short introduction in the application form (with partner Cammio)
  • Conduct job interviews with Microsoft Teams
  • Screening questions
    • use singularily or as collections
    • embed into workflow
    • use collections in forms
    • weight answers for applicant ranking
    • Hide answers from selected roles
  • Customize field schema configuration of applicant lists
  • Sort application attachments
  • Workflows
    • Customizable application status
    • Status changes with confidential documents
    • Automated status changes
    • Custom form fields
  • Store email address of HR service providers


Candidate Experience

  • CV parsing: Uploadin CV and have it read out
  • CV parsing: Use files stored in Dropbox
  • Apply with Xing profile
  • Apply with LinkedIn profile
  • Obtain applicant feedback by using questionnaires


Hiring Requests

  • Create hiring requests
  • Create hiring request templates
  • Use custom form fields
  • Deposit instructions for correct form filling for line departments
  • Field schema configuration for setting mandatory as well as optional and hidden fields
  • Upload file attachment
  • Approval process
  • Filters
  • Export to Excel


Job Openings & Job Publications

  • Dashboard
  • Filters
  • Job opening with job advertisement
  • Unsolicited job opening without job advertisement (applicant form only)
  • Select appliction form per advertisement
  • Plan publication period individually
  • Set images per job ad
  • Add screening questions to job opening for applicant ranking
  • TML editor for text input
  • Copy job openings
  • Job opening history
  • Matching: Automatic search of matching applications from other job openings
  • Logging of access permissions
  • Search engine optimization of job offers
  • Connection of a large number of external job boards, and booking via the d.vinci system
  • Send job publications by email
  • Security through signed links (JWT authentication)
  • Attachments for job openings
  • Autogenerated reference numbers
  • Autogenerated internal name (for data transfer)
  • Present benefits in job advertisements
  • Output job ads as PDF
  • Send job ad with Zip HTML and/or PDF attachment


Events

  • Erweiterungsmodul chargeable
  • Dashboard
  • Create events
    • Determine maximum and optimal number of participants
    • Determine observers
  • Workflow integration: invite applicants via status change, with attendance reservation and confirmation


Reporting

  • Reporting dashboard with personalized reports
  • Charts with parameters for
    • received applications
    • status changes
    • application structure
    • processing times
    • screening questions
  • KPIs for process times
    • Time to hire
    • Time to appointment
    • Processing time
    • Feedback time
  • Idle time chart for dwell time per application status
  • Excel raw data export
  • Sources
  • Reasons for rejection
  • OData reporting interface for the transfer of reporting data to external business intelligence systems


Career Portal / Intranet

  • Portal designer
    • Texts
    • Images
    • Layout
    • Language limit
    • Access protection
  • Create multiple portals with different layout and content
  • Job offers
  • Application forms
  • Automatic setting of special characteristics
  • Support for tracking tools (e.g. Google Analytics)
  • Integration with customer website in form of
    • iFrame
    • new window
    • interface to CMS and job boards (XML, Jason)
  • Multiposting


Job board with filters (JavaScript widget)

  • Easy integration into websites regardless of the CMS used
  • Filter for job offers
    • Keyword search
    • Categories
    • Job location
    • Target groups
    • Organizational units
  • Hit list
  • Marking new vacancies
  • Neutral layout with responsive webdesign
  • Extensively configurable by the customer
  • Preconfigured customized profile chargeable
  • Target group oriented configuration
    • Corporate design layout
    • Individual lettering/ &translations


Administration & Configuration

  • Personalize menus
  • Access administration menu without leaving page
  • Search administration menu
  • User, user groups
  • Export users as Excel list
  • Roles and permissions
  • Reorganize organizational structure
  • Correspondence templates (emails and letters)
  • Letter templates (2 layouts for any number of templates)
  • Document template according to DIN-5008: Type B
  • Templates with layout and footer
  • Define signing authority for users
  • Master data
    • Categories
    • Companies
    • Contract periods
    • Degrees
    • Employee benefits
    • Function groups
    • Keywords
    • Locations
    • Occupational groups
    • Pay grades
    • Reasons for rejection
    • Screening question collections
    • Sources
    • Special characteristics
    • Target groups
    • Test methods
    • Types of cost
    • Working times
  • Media
  • Email sender for correspondences
  • Job publication channels
  • Own SMTP server at the customer
  • IP access restrictions
  • License properties viewable
  • Daily email notifications for new applications and tasks
  • Status-independent viewing permissions for special characteristics


Interfaces (APIs)

  • Job openings (REST-API)
  • Job publications (REST-API), RSS feed possible as well
  • Applications/ Persons (REST-API)
  • Attachments for applications (REST-API)
  • Status changes (REST-API)
  • Jop opening changes (REST-API)
  • Form fields (REST-API)
  • Hiring requests (REST-API)


Help Menu

  • Live-Chat with d.vinci
  • Article-based help portal (knowledge base) with knowledge articles, instructions, guides, etc.
  • Context-sensitive help: Open help article for displayed d.vinci page
  • Provide contact information for the human resources department